HR/Office Manager | Regent Bank Amphitheatre

THE ROLE:       HUMAN RESOURCES/OFFICE MANAGER

LOCATION:      REGENT BANK AMPITHEATHRE - BROKEN ARROW, OK

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

Essential Duties and Responsibilities

• Follows Legends Global Human Resources policies to assure compliance with legal requirements and government reporting regulations affecting human resources functions. Maintains compliance with state regulations concerning employment.

• Administers various Human Resources plans and procedures for all facility personnel.

• Performs recruitment activities. Writes and places advertisements. Recruits, interviews, tests, and selects employees to fill vacant positions. Plans and conducts new employee orientations.

• Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.

• Coordinates training or trains Managers in interviewing, hiring, terminations, promotions, performance management, performance review, safety, and sexual harassment.

• Coordinates training or trains employees in Legends Global Customer Service Training.

• Advises management in appropriate resolution of employee relations issues.

• Advises the corporate office of EEOC complaints and other employee relations problems.

• Responds to inquiries regarding policies, procedures, and programs.

• Administers performance review and salary administration program.

• Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance. Serves as the COBRA and FMLA Administrator for facility.

• Investigates accidents and prepares reports for insurance carrier.

• Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.

• Coordinates Director's/Manager's schedule and makes appointments.

• Coordinates and arranges executive staff and other meetings, prepares agendas, reserves and prepares meeting location, and records and transcribes minutes of meetings.

• Prepares outgoing mail and correspondence, including e-mail and faxes.

• Orders and maintains supplies, and arranges for equipment maintenance.

• Answers phones, takes and delivers messages, and provides information to visitors and callers.

• Distributes information to staff and to required outside authorities.  Handles pre-event correspondence and sends information that affects booking.

• Maintains calendar of events for all facilities.

• Assists with special events and programs. 

• Schedules and supervises staff for front desk.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience          

• B.S. in Human Resources from a four-year college or university

• Some part-time or summer internship experience in a position with HR responsibilities preferred

• Or similar combination of education and experience

Skills and Abilities  

• Effective communication, interpersonal and organizational skills required

• Ability to interact with all levels of staff including management and clients

• Detail oriented

• Ability to function independently with minimal supervision

• Knowledge of spreadsheet software and word processing software and be proficient in Microsoft Word, Excel, and PowerPoint.

• Ability to type at least 55 wpm   

• Ability to use all office equipment, computer, calculator, fax machines, copy machines

• Ability to prioritize tasks and to handle multiple tasks at a time

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: Onsite - Regent Bank Amphitheater Broken Arrow, OK

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.