HR Operations Coordinator

HR Operations Coordinator

The HR Operations Coordinator reports to the Director of Operations and is responsible for managing daily operational activities, departmental procedures, training administration, compliance coordination, recruiting support, onboarding processes, employee documentation, and other Human Resources and Operations functions. This position serves as a key point of coordination for cross-functional administrative processes and helps ensure operational consistency, accurate documentation, and timely execution of assigned responsibilities.

Responsibilities

• Manage the communication, administration, and consistent application of company policies as directed by leadership.
• Develop, revise, implement, and maintain procedures, training materials, and departmental documentation owned by the Operations department.
• Review, route, track, and file training records across departments to support documentation accuracy and compliance requirements.
• Coordinate safety compliance activities in accordance with applicable state-specific guidelines, regulatory agency requirements, and Operations department procedures.
• Manage the Learning Management System (LMS), including associated documents, procedures, training records, assignments, and updates.
• Coordinate company events, including planning support, scheduling, communication, and related administrative activities.
• Screen resumes and employment applications to identify qualified candidates for open positions at the company.
• Communicate with candidates and coordinate scheduling for interviews, phone screenings, and related hiring activities.
• Coordinate background checks, new hire orientations, onboarding documentation, and updates to internal employee databases.
• Respond professionally to employee inquiries regarding HR policies, employee benefits, and other HR-related matters, escalating issues as appropriate.
• Manage the preparation, scheduling, documentation, and coordination of annual employee reviews.
• Scan, file, transmit, and maintain confidential documents in accordance with company standards and applicable confidentiality requirements.
• Manage additional duties and responsibilities as assigned by the Director of Operations.

Requirements & Qualifications

• Preferred: Bachelor's degree in a related field
• High school diploma or G.E.D. required.
• Proficiency with Microsoft Office, Adobe, and Google applications.
• Strong organizational skills with excellent attention to detail.
• Ability to communicate professionally and work effectively in varying environments.
• Ability to handle confidential information with discretion and sound judgment.

What We Offer

• Competitive Compensation
  • A fair salary commensurate with experience and qualifications.
• Comprehensive Benefits
  • Health, dental, and vision insurance.
  • Retirement savings plan with company contribution.
• Dynamic Work Environment
  • A supportive team culture that values innovation, improvement, and empowerment.
• Work-Life Balance
  • Paid time off, including vacation days and holidays.
• Fun and Engaging Culture
  • We believe in working hard and celebrating our successes together, fostering a sense of camaraderie and enjoyment in our work.

Why Join?

At CardioQuip, we are dedicated to empowering people towards better healthcare. As a leading company in the medical device industry, we design and manufacture advanced cardiovascular devices that make a real difference in patients' lives. Our humble beginnings started with just two founders in a small office, and we've grown into a dynamic team that values every member's contribution. We believe in fostering an environment where our team is empowered, customer-focused, and continually striving for improvement—all while having fun along the way.