HR Specialist

Aligned Solutions is partnering with a nationwide corporation that is seeking a Human Resources Specialist plays a key role in supporting day-to-day HR operations with a primary focus on onboarding, systems management, and data integrity. This position ensures a seamless employee experience from offer acceptance through onboarding while maintaining accurate records and supporting critical HR processes.

This individual will operate in a fast-paced environment, balancing administrative execution with strong customer service and attention to detail.

Key Responsibilities

Onboarding & Employee Lifecycle Support

• Manage the onboarding process for new hires, including communication, background screenings, system setup, and onboarding workflows• Coordinate and maintain all required employment documentation, ensuring accuracy and compliance• Complete employment eligibility verification (Form I-9) and maintain proper documentation

HR Systems & Data Management

• Accurately input, update, and maintain employee data across HRIS and related systems• Manage document uploads and ensure proper organization of confidential employee files• Maintain data integrity across multiple platforms, including HR, scheduling, and other operational systems

Time & Employment Administration

• Process timekeeping updates and adjustments as needed• Support employment verification requests not handled by third-party providers• Assist with employee record updates, including changes in status, location, or role

Reporting, Audits & Process Support

• Execute routine HR audits, including data accuracy, onboarding records, and compliance documentation• Assist in maintaining and updating HR process documentation and standard operating procedures• Identify opportunities to improve workflows, systems, and data accuracy

Team & Employee Support

• Serve as a point of contact for employee inquiries related to HR policies, procedures, and systems• Provide guidance and support while maintaining a high level of professionalism and confidentiality• Monitor and respond to shared HR inboxes, ensuring timely and accurate follow-up

General Administrative Support

• Perform general administrative duties including document preparation, filing, scanning, and correspondence• Support broader HR initiatives and projects as needed• Other duties as assigned

Qualifications

Required

• 2–5 years of progressive Human Resources experience• Working knowledge of HR principles, employment practices, and compliance considerations• Experience working with HRIS systems and data management• Strong organizational skills with exceptional attention to detail and ability to meet deadlines• Excellent written and verbal communication skills• Ability to thrive in a fast-paced, dynamic environment• High level of discretion and ability to handle confidential information

Preferred

• Bachelor’s degree in Human Resources, Business, or related field (or equivalent experience)• Prior experience in a multi-site or high-volume environment• Familiarity with timekeeping systems and onboarding workflows• Proficiency with Microsoft Office and related business tools