HR Specialist

Penobscot County JOB POSTINGHuman Resources SpecialistJob Title: Human Resources SpecialistHours: 8 a.m. – 4:30 p.m.Department: Human ResourcesFLSA Status: Non-ExemptReports to: HR DirectorApproved By: County AdministratorPay Scale: $25.29-$26.83 per hour Date: July 24, 2026 POSTING DATE: July 24, 2026 CLOSING DATE: August 14, 2026  HOW TO APPLY: Submit application, letter of interest and current resume to:  County of PenobscotAttn: Human Resources97 Hammond StreetBangor, ME 04401 Applications can be found at: https://www.penobscot-county.net/employment or the Administration Office located on the 1st floor of the County Administration Building, 97 Hammond Street or via email at HR@penobscot-county.net.  Job Summary: Under the general supervision of the HR Director, the HR Specialist is responsible for performing administrative duties and overall day to day functions within the Human Resources Office.  Essential Duties/Responsibilities:Answers incoming phone line and manages the door access for CountyGreets the general public in a polite manner

Schedules and organizes appointments

Prepares new employee orientation packets

Maintains confidentiality and integrity of HR files and records; provides filing for HR DepartmentCreates new employee personnel files, properly stores and retains terminated employee files

Maintains PowerDMS forms and information

Proofreads and types documents and correspondence produced by department

Processes required paperwork for employee transfers, changes in job classification, salary increases and other related employment matters

Assists with development of job descriptions

Creates and posts job announcements and collects job applications as submitted

Coordinates interview process for Department Heads and prepares application packets

Assists with pre-employment coordination, onboarding, and exit interviews

Assists with newsletters and website content

Enters First Report of Injury and maintains OSHA 300 reporting form.Administers benefit enrollments for new hires and makes changes during benefit enrollments

Prepare monthly statistic reports of workplace injuries for Safety Committee and serves as the HR representative member

Enters and updates employee benefit portals as needed

Assist with the planning and execution of special events such as benefit enrollments, organization-wide meetings and trainings and employee recognition events

Performs other related duties within Human Resources, as required General Expectations:Work as a member of a team in the performance of duties

Be punctual for scheduled work and use time appropriately

Work in harmonious relationships with all staff and members of the public

Perform duties in a conscientious, cooperative manner

Perform required amount of work in a timely fashion with a minimum of errors

Understand and work within Penobscot County Government Policies and ProceduresMaintain confidence by keeping information concerning employees, personnel issues and County operations confidential

Performs additional work-related duties as assigned Knowledge/Skills/Experience required:Experience and Skill Requirements:Excellent time management and organizational skills

Ability to work with the public in a pleasant manner

Must be willing to learn new things and be able to adjust as technology and Maine laws and their interpretation change

Must be detail oriented

Ability to establish and maintain effective working relationships with employees, county officials and outside agencies

Ability to communicate effectively, orally and in writing

Proficiency in the use of all standard office equipment is required as well as the use of Microsoft Office SuiteMust maintain a high level of confidentiality and work in a team setting with a high commitment level of customer service

Must be able to multi-task, prioritize and work under pressure with accuracy and alertness to meet deadlines

Must pass a full criminal and motor vehicle background check Education Requirements:High School Diploma or equivalent is required. An Associate's Degree in a relevant field or HR Certification is preferred. One to three (1-3) years of experience in human resources. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Requirements:The physical requirements described here are representative of those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time and talk and hear. The employee is occasionally required to stand, walk and use hands to operate a standard computer keyboard.  The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus.  Penobscot County provides equal opportunity to all qualified employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.