HR Specialist

UCP Seguin of Greater Chicago is a nonprofit organization dedicated to empowering adults with intellectual and developmental disabilities to live and work as active members of their communities. Our Employment Services team operates in a collaborative, mission‑driven environment that combines person‑centered supports with strong administrative and data practices to achieve meaningful employment outcomes.

PRIMARY FUNCTION: The successful candidate will possess excellent interpersonal, negotiation, and conflict resolution skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills.

WORK SCHEDULE: Primarily, regular Monday through Friday business/program hours. 8a-4p. Extended day or weekend hours as assigned by supervisor.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Working collaboratively with other HR team members to ensure timely preparation of orientation materials
• Ensuring various agency invoices are submitted to accounting for timely payment (legal expenses, Concentra, background checks, etc.)
• Acting as agency HR representative on external committees, networks, work groups as needed
• Ordering and taking inventory of HR department supplies
• Working collaboratively with HR team and hiring managers to recruit, screen, and hire new employees
• Compiling data as required/requested including but not limited to data associated with applicants
• Conducting orientation for new hires ensuring: receipt of/access to agency personnel policies and procedures; receipt of UCP Seguin identification card; benefits documents completing including beneficiaries, MassMutual enrollment whether enrolling or declining, distributing/providing access to agency Benefits guide
• Scheduling physicals and fingerprinting (drug testing when applicable) for new hires
• Ensuring timely completion of background checks at time of hire and annually thereafter
• Verifying all new employee credentials, background checks, and references
• Working collaboratively with Employment Director and others to complete surveys and reports including but not limited to: EEO, NCI, OSHA, Census surveys
• Ensuring new employee enrollment into agency payroll software
• Responding within 24 hours to email and voicemail messages, and in lesser timeframes for urgent matters
• Maintaining a cooperative and pleasant demeanor with employees and outside vendors
• Ensuring consistent high level of confidentiality as it relates to employee records or other agency records

OTHER DUTIES:

1. May participate in special projects within work unit or in other Agency department.
2. Performs other duties as assigned by supervisor.