HR Total Rewards Specialist

Give hope. Give health. Make your mark in the fight against cancer.

At Accuray, we make a direct and powerful impact on the lives of cancer patients every day - helping them live longer, better lives. But our commitment to innovation offers a truly unique opportunity: the chance to change the fight against cancer - helping to develop, introduce and support new treatment delivery systems and software that will give new hope and new health to cancer patients and cancer survivors around the world.

Accuray develops, manufactures and sells radiotherapy systems for alternative cancer treatments. Our radiation therapy for cancer makes treatment shorter, safer, personalized and more effective, ultimately enabling patients to live longer, better lives.

Job Description

The HR Total Rewards Specialist plays a key role in delivering high‑quality human resources support across the employee lifecycle, with a strong focus on payroll administration, compensation processes, and benefits operations. This role partners closely with Total Rewards and HR Leadership to ensure accurate, timely, and compliant execution of HR programs while providing an excellent employee experience.

The ideal candidate is detail‑oriented, collaborative, and comfortable working in a fast‑paced environment where accuracy, confidentiality, and responsiveness are critical.

This position is hybrid and requires a regular onsite presence in the Madison office at least three days per week to effectively support leaders and employees.

REPORTING TO/DEPARTMENT:

Reports to the Sr. Manager of Total Rewards

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide day‑to‑day support for payroll processing activities, including data validation, audits, and coordination with internal or external payroll partners.
• Ensure accurate employee data management related to pay changes, deductions, incentives, bonus payouts, and retroactive adjustments.
• Assist with payroll reconciliations, reporting, and resolution of payroll‑related inquiries.
• Support compliance with federal, state, and local wage and hour regulations.
• Partner with Finance and HRIS to ensure payroll controls, approvals, and documentation are maintained.
• Support compensation‑related processes including job changes, salary adjustments, promotions, bonuses, and equity administration.
• Assist with annual compensation planning cycles, merit increases, and bonus administration.
• Prepare compensation data, reports, and audit materials for leadership and Total Rewards partners.
• Support job evaluation, leveling, and market pricing activities as needed.
• Respond to employee and manager questions related to pay practices and compensation programs.
• Provide frontline support for employee benefits programs including health, retirement, wellness, leave of absence, and time‑off programs.
• Manage benefit enrollments, life events, and vendor coordination.
• Serve as a point of contact for benefit‑related employee inquiries, escalating complex issues when appropriate.
• Support annual benefits open enrollment, including system testing, communications, and audits.
• Assist with benefits reporting, reconciliation, and compliance activities (e.g., ACA, audits).
• Support HR administration throughout the employee lifecycle, including onboarding, employee changes, and offboarding.
• Maintain accurate employee records and ensure data integrity within HRIS systems.
• Assist with HR audits, reporting, and process documentation.
• Support employee relations inquiries by providing guidance, documentation support, and escalation to HR leadership as appropriate.
• Coordinate and deliver new hire onboarding and orientation, ensuring timely completion of pre‑hire requirements, system access, documentation, and a consistent, welcoming employee experience.
• Contribute to continuous improvement of HR processes, tools, and employee experience.

3. REQUIRED QUALIFICATIONS:

• Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience).
• 2-5 years of experience in an HR Generalist, HR Operations, Payroll, Benefits, or Total Rewards support role.
• Hands‑on experience supporting payroll, compensation, and/or benefits administration.
• Strong attention to detail and ability to manage sensitive and confidential information.
• Working knowledge of HRIS systems and payroll platforms (e.g., Workday or similar).
• Experience supporting multi‑state employee populations.
• Familiarity with compensation planning cycles and benefits open enrollment.
• Proficient in Microsoft Excel and HR reporting tools.

To qualify for this position, candidates must be able to furnish proof that they are authorized to work in the country they are applying on a permanent basis without sponsorship.

EEO Statement

At Accuray, our commitment to patient-first outcomes drives an inclusive and collaborative work environment where the best ideas rise to the top - and everyone works to push them further. We value diversity in both the professional and personal backgrounds of our employees, as this variety adds rich energy to every team, every project and every work day. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin - including individuals with disabilities and veterans.