Hris & Payroll Systems Specialist

Summary

The HRIS & Payroll Systems Specialistmanages end-to-end payroll processing and optimizes HRIS functionality to support organizational goals. This role serves as the HRIS subject matter expert for payroll, benefits, timekeeping, and workforce management, ensuring data integrity, compliance, and efficient workflows. Responsibilities include system configuration, testing, reporting, and process improvementinitiatives. Under the direction of the Human Resources Manager, the analyst ensures accurate payroll administration and maintainscompliance with federal and state regulations.

Job Duties

• HRIS Administration: Configure, test and implement HRIS updates and enhancements.Maintain system tables and documentation to ensure accuracy and compliance.
• Payroll Processing: Execute bi-weekly payroll, validate data, and generate required reports. Ensure compliance with federal and state regulations and maintain relationships with external agencies.
• System Support: Troubleshoot HRIS issues, perform scheduled maintenance, and recommend solutions to optimize functionality.
• Process Improvement:Identify and implement workflow enhancements and policy updates in collaboration with leadership and vendors.
• Reporting & Analytics: Develop and maintain standard and ad hoc reports using HRIS reporting tools. Monitor data integrity and provide actionable insights.
• Training & Documentation:Create user guides and train managers and super-users on new features and processes.
• Professional Development: Stay current on HRIS capabilities, payroll regulations, and industry best practices. Participate in user groups and training sessions.
• Employee Support & Issue Resolution: Serve as the primary resource for staff and leadership to resolve payroll-related inquiries and discrepancies. Provide timely, accurateassistance and ensure a positive customer service experience while maintaining confidentiality and compliance standards.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Employee will comply with all Mille Lacs Health System (MLHS) policies, including safety policies, procedures, and rules. All will be expected to report unsafe conditions to a member of management.

Required Education and Experience

• Bachelor's Degree is required. An Associate's degree with additional relevant experience may be considered in lieu of a Bachelor's Degree.
• Minimum 3 years of experience in payroll administration andHRIS management.
• Proficiency in HRIS platforms (Dayforce preferred) and advanced Excel skills; ability to configure and troubleshoot systems.
• Knowledge of payroll regulations, wage and hour laws, COBRA, ERISA, and FMLA.
• Experience with retirement plan administration (403B, 457) preferred.
• Project management experience is a plus.
• Fundamental Payroll Certification (FCP) preferred.
• Certified Payroll Professional (CPP) preferred.

Additional Eligibility Qualifications

• Strong interpersonal and collaboration skills; able to build effective relationships across all levels of the organization.
• Excellent written and verbal communication skills, including the ability to explain technical concepts to non-technical
• High attention to detail with strong organizational, time management, and prioritization abilities. Advanced analytical and problem-solving skills; capable of interpreting data and identifying trends.
• Technical proficiency with HRIS platforms, payroll systems, and data reporting tools; strong computer literacy including advanced Excel.
• Demonstrated ability to maintain data integrity and confidentiality in all HRIS and payroll processes.
• Ability to work independently and as part of a team in a fast-paced environment.
• Commitment to accuracy, thoroughness, and continuous process improvement.

Position Type/Expected Hours of Work

This is a full-time position, typically scheduled Monday through Friday, 8:00am to 4:30pm. Occasional evening or weekend hours may be required to support special projects or critical deadlines.

Supervisory Responsibility

None.