Human Resources and Office Administrator

• Serve as the first point of contact for day-to-day employee HR inquiries
• Assist with recruitment efforts, including job postings, applicant coordination, and interview scheduling
• Support onboarding activities such as new hire paperwork, orientations, and systems setup
• Provide payroll administrative support, including data entry, review, and coordination with payroll processing
• Maintain accurate and confidential employee records and HR documentation
• Assist with HR projects and initiatives as needed

• Provide front desk and reception support as needed, including greeting visitors
• Order office supplies and manage inventory to ensure smooth office operations
• Coordinate meals and refreshments for company meetings, trainings, and gatherings
• Support general office administration tasks such as scheduling conference rooms, organizing files, and assisting leadership with administrative needs
• Partner with internal teams to support a positive and organized workplace environment

• Education
  • Bachelor’s degree in Human Resources preferred. Equivalent education or progress toward degree completion with an expected graduation date of December 2026 or earlier will also be considered.
• Experience
  • 1-2 years’ experience in a Human Resources Administrative role
• Skills and Competencies
  • Working knowledge of core HR functions, including onboarding, recruitment support, payroll administration, and employee records management
  • Ability to respond to routine employee questions with accuracy, professionalism, and discretion
  • Interest in developing broader HR knowledge and advancing within the HR function over time
  • Strong organizational and time‑management skills with the ability to manage multiple priorities in a part‑time schedule
  • High attention to detail, particularly with documentation, data entry, and compliance‑related tasks
  • Ability to anticipate needs and proactively support HR and office operations
  • Approachable, service‑oriented mindset with strong interpersonal skills
  • Clear and professional verbal and written communication

• Primarily office‑based, clerical work requiring the ability to sit or stand for extended periods, use a computer and other standard office equipment, and perform repetitive tasks such as typing and data entry. Occasional light lifting (up to approximately 15 pounds) may be required (e.g., office supplies).

• Work is performed primarily in an office setting, with occasional presence on the production floor as needed for coordination and support. The production environment may include exposure to manufacturing equipment, noise, and standard safety protocols. Appropriate training and safety requirements will be provided.

Why Join Us? At VistaApex Solutions, we value our employees and invest in their well-being. Here’s what eligible employees can expect:

• Comprehensive Health Benefits – Medical, dental, and vision insurance
• Generous PTO and paid holidays
• 401(k) with Company Match to help you plan for the future.
• Mental Health & Wellness Programs
• Team Culture – Regular team events and company gatherings

Pre-Employment Screening: All offers of employment are contingent upon successful completion of pre-employment screening, which may include background checks, employment verification, and other job-related assessments as permitted by law.

Powered by JazzHR