Human Resources Compliance Coordinator

• Compliance & Regulatory Monitoring
  • Monitor and stay current on federal, state, and local employment laws and regulations
  • Partner with HR leadership to update policies and procedures as regulations change
  • Support compliance audits and respond to regulatory inquiries
• Employment Authorization & I-9 Management
  • Audit, maintain, and ensure accuracy of Form I-9s and employment authorization documents
  • Conduct internal audits to ensure compliance with USCIS requirements
  • Track document expiration and coordinate timely reverification
  • Maintain secure and compliant storage and retention of work authorization records
• Time & Attendance Compliance
  • Audit employee time and attendance records for compliance with wage and hour laws
  • Identify discrepancies, trends, or compliance risks and escalate as needed
  • Partner with Payroll and Operations to resolve issues and improve processes
• Training & Development Compliance
  • Audit the training matrix for all roles
  • Track training completion, certifications, and required retraining
  • Audit On-the-Job Training (OJT) checklists and documentation for accuracy and completion
  • Partner with department leaders to ensure training compliance for regulatory, safety, and role-based requirements
• HR SOP Development & Process Documentation
  • Develop, write, and maintain HR Standard Operating Procedures (SOPs) for key HR processes
  • Ensure SOPs align with legal requirements, internal controls, and best practices
  • Partner with HR leadership and cross-functional teams to document current processes and improve workflows
  • Maintain version control and update SOPs as regulations, systems, or processes change
  • Support training of HR team members on SOP adherence and process improvements
• Audit & Documentation Management
  • Conduct routine internal audits of HR compliance programs
  • Maintain accurate, audit-ready documentation
  • Develop compliance tracking reports and dashboards
  • Identify gaps and recommend corrective actions
• Other Duties
  • Support the company’s risk management initiatives by identifying compliance gaps, recommending corrective actions, and tracking mitigation efforts.
  • Partner with leadership to proactively reduce organizational risk through training, policy enforcement, and process improvement.

• • Performs other related duties as assigned to meet the ongoing needs of the organization.
  • Requires occasional physical activity throughout shift (except breaks and lunch) such as walking, sitting, standing, bending, stooping, squatting, reaching, handling, near/far vision, pushing, pulling, carrying, and lifting objects weighing up to 50 lbs.

• Compliance mindset and risk awareness
• Strong organizational and auditing skills
• Process documentation and SOP writing
• Clear written and verbal communication
• Ability to work cross-functionally with Operations, Payroll, Safety, and Leadership
• Process improvement and continuous improvement mindset
• Proficiency with Microsoft Office Suite; familiarity with HRIS systems a plus.
• Comfortable handling sensitive employee documentation

• 2+ years of experience in HR, Compliance, or HR Operations
• Working knowledge of federal and state employment laws (I-9, FLSA, wage & hour, record retention)
• Experience auditing HR documentation and employee records
• Strong attention to detail and documentation accuracy
• Comfortable working with HRIS / time & attendance systems (ex: Paycom or similar)
• High level of confidentiality and professionalism
• Bachelor’s degree in human resources, Business Administration, or related field preferred; equivalent combination of education and experience considered.

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