Human Resources Coordinator

The Human Resources Coordinator provides essential support for the day-to-day operations of the HR department in a fast-paced retail and wholesale private-label organization. This role is both administrative and operational, ensuring HR processes run efficiently while supporting multiple stakeholders across the business. The ideal candidate is highly organized, detail-oriented, and adept at handling confidential information with professionalism.

Responsibilities:

Employee Records & Compliance

• Maintain accurate physical and electronic employee files, including new hire and terminated employee records

• Compile, update, and organize employee documentation, ensuring compliance with record-keeping requirements

• Validate and maintain I-9 documentation and supporting files

• Support HRIS administration within ADP (including potential admin access)

Mail & Claims Administration

• Open, review, and process NRC mail and employment-related claims (e.g., unemployment, benefits)

• Track and log incoming claims to ensure visibility and timely follow-up

• Coordinate next steps with the HR Director and external partners as needed

Recruiting & Indeed Support

• Post, refresh, and manage job listings on Indeed and other platforms

• Support District Managers with applicant flow and hiring needs

• Source and provide resumes by proactively reaching out to candidates

• Assist with interview coordination as needed

New Hire Onboarding (ADP)

• Enter new hire information into ADP and process onboarding paperwork

• Monitor background check progress through Yardstik

• Ensure onboarding documentation is completed accurately and on time

Payroll & Finance Reporting

• Prepare and distribute weekly and monthly HR and payroll reports for Finance partners

• Assist with verifying employee hours, payroll adjustments, and bonus submissions

• Support ad hoc reporting requests from Finance and leadership

Administrative & Reporting Support

• Maintain HR trackers and audit files, including turnover, new hires, and employee relations case logs

• Manage the HR inbox and HR cell phone, escalating issues as appropriate

• Assist with periodic reporting, audits, and data requests

• Provide general administrative support to the HR Director and HR team

Office & General Administration

• Manage the main office phone line, including monitoring voicemails and relaying messages

• Assist with office event planning and execution when needed

• Support general administrative tasks as they arise

Requirements

• 1–3 years of experience in an HR, administrative, or coordinator role

• Familiarity with HRIS systems, preferably ADP

• Working knowledge of onboarding, I-9 compliance, and personnel file maintenance

• Experience supporting recruiting processes and job boards (Indeed preferred)

• Strong organizational skills with high attention to detail

• Ability to handle sensitive and confidential information with discretion

• Proficiency in Microsoft Excel, Word, and Outlook

• Ability to manage multiple priorities in a fast-paced environment

• Strong written and verbal communication skills

Benefits

• Competitive compensation packages
• Medical, Dental, Vision, FSA
• Retirement Savings Plan Match
• Summer Fridays
• Discounts and More!
• Annual Salary $55,000 - $60,000 The offered salary for this position will vary based on role requirements determined by NYC Alliance, skill set and years of experience.