Human Resources Coordinator

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Description

Position At a Glance

Job Title: HR Coordinator, Recruiting

Department: Human Resources

Supervisory Chain of Command:

• Direct Supervisor: HR Business Partner
• Tertiary Supervisor: HR Director
• Chief-Level Supervisor: Chief Operating Officer

Supervises: None

What You'll Do:

The HR Coordinator works under the direction of the HR Business Partner to support daily human resources operations, including background checks, applicant screenings, and other transactional HR tasks. This role coordinates recruitment activities and partners with hiring managers and training staff to ensure a smooth and effective onboarding process. Responsibilities include maintaining accurate employee records, monitoring compliance requirements, and tracking background check and credential expiration timelines. The HR Coordinator communicates results and updates to leadership as needed while ensuring adherence to organizational policies. This position is ideal for a detail-oriented professional who is passionate about supporting staff in a mission-driven organization.

Responsibilities and Qualifications

Essential Responsibilities:

1. Assist HR Business Partner with maintaining full hiring cycle within Paylocity. Partner with the HR Business Partner to conduct and complete applicant screenings for assigned positions.

• Conduct reference checks for all applicable Pawnee applicants
• Conduct background checks for both prospective and current employees as directed, ensuring timely completion. Communicate all results to the Human Resources Director and monitor two-year expiration timelines for renewals.
• Prepare and distribute offer letters to selected candidates. Upon acceptance, create an employee file for each new hire.
• Notify the Training Department once an offer has been accepted to initiate orientation planning.
• Distribute credentialing documents to applicable employees as required.

2. Collaborate with Human Resources Business Partner with various research and / or special projects related to organizational mission and success.

3. Perform Human Resources clerical duties as needed.

4. Review and comply with the Pawnee Code of Conduct outlined in the Employee Handbook.

5. Perform all other reasonably related duties assigned by immediate supervisor or other management personnel.

6. Collaborate with the Workforce Training Specialist to ensure new hire orientation is delivered smoothly and effectively, supporting a structured and positive onboarding experience.

Requirements

Qualifications:

Required:

• High School Diploma or equivalent
• Two years of administrative experience / or equal educational experience
• Organized with excellent communication skills both oral and written using the English language
• Attention to detail and ability to maintain confidentiality.
• Ability to utilize Microsoft Word, Outlook, Excel, and PowerPoint effectively.

Preferred:

• Customer Service Experience
• Human Resources Experience
• Related post-secondary education or experience with Human Resources Information Systems (HRIS)

All employees will be required to submit to and pass a background check and drug screening.

Salary Description

$24 an hour