Human Resources Coordinator

We are seeking an HR Coordinator to join our dynamic and fast-paced team. This role provides support to the Human Resources teams as an onsite resource at our distribution center in Evansville, Indiana. In this employee-facing role, they will provide support and guidance to employees on HR policies, programs, and benefits in a timely, accurate and confidential manner, and play an integral part in the employee experience.

Essential Functions and Key Responsibilities:

• Initial HR point of contact for general employee inquiries related to employment, policies, benefits, etc. Responds and/or directs to appropriate HR individual.
• Administers new hire onboarding process ensuring a positive employee experience, including:
• Manages communication with internal teams for new employee set-up
• Manage new employee communication and touchpoints leading up to start date
• Process pre-employment screenings, including background checks.
• Ensures completion of onboarding documents, including I-9 verification of employment eligibility
• Coordinates day one (i.e. orientation, IT set-up/orientation, badge)
• Facilitates check-in meetings after employees start their roles to confirm understanding and ensure they can access benefits and programs.
• Responsible for the integrity, compliance, completeness, maintenance, and retention of all active and archived personnel files. Includes tracking, maintenance and updates of I-9 documentation as needed. Coordinates with HQ counterparts for archiving requirements.
• Ensures confidentiality and audits records on a regularly scheduled basis for compliance.
• Process actions in the HR system (Workday) to facilitate employee changes. Ensures all employee notices, offer letters and documents are uploaded in Workday.
• Facilitates employee off-boarding process, including separation paperwork, scheduling exit meetings, and follow-up as necessary.
• Supports the HR Business Partner with tracking staffing information and compilation of HR metrics such as absenteeism, turnover, etc.
• Communicates with employees on approved leave of absences (LOAs) to obtain updates on status and return dates, maintaining accurate records for tracking purposes.
• Submits first report of injury to worker's compensation insurer. Maintains accurate record keeping on workers compensation claims to review with HR Business Partner as needed.
• Plays a key role in developing and executing employee morale events and programs at the facility by planning, liaising with vendors, managing announcement communications, and overseeing or leading day-of-event operations.
• Responds to and completes inquiries for employee data from third parties, including unemployment requests, verifications of employment, and subpoenas.
• Facilitates company's labor compliance postings and notifications for the local facility.
• Supports the Total Reward functions with onsite benefits processes (plan enrollments, onboarding/offboarding, orientations, onsite vendor visits, etc.), payroll processes (distribution of checks/pay cards, wage orders, etc.), and other reward programs.
• Ensures compliance of processes with Company policies and state/federal laws.
• Supports the onsite execution of all other HR-related programs.
• Performs other related duties and assignments as required.

Knowledge and Skills Requirements:

• Welcoming presence and professional language with a strong customer service mindset and ability to interface with employees of all levels and backgrounds.
• Ability to maintain high standards of confidentiality required.
• Strong team player and culture contributor with ability to establish and maintain effective working relationships with co-workers in HR and across the organization.
• Excellent English verbal and written communication skills required.
• Results-oriented with the ability to change priorities as needed. Highly organized, with excellent time-management and follow-up skills.
• Exceptional attention to detail and process-oriented mindset.
• Current knowledge of HR industry functions and best practices, state and federal labor laws and regulations surrounding employment preferred.
• Demonstrated proficiency with HR systems, experience with Workday preferred.
• Self-motivated and adaptable in a fast-paced and evolving work environment.

Education, Work Experience, and Professional Certifications:

• High school diploma required, B.S. / B.A. preferred with a focus on Human Resources, Business Administration, or Organization Development preferred
• 2+ years related Human Resources experience required

Work Environment / Physical Requirements:

• Office environment, heavy computer use
• Warehouse/distribution center environment; possible exposure to dirt, dust and noise
• Light physical effort equal to frequent lifting or moving of lightweight materials.
• Regularly required to sit or stand, bend and reach.
• Ability to work extended hours as necessary

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TaylorMade Golf Company is an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, genetic information, marital status, sex, pregnancy, gender, gender identity, gender expression, age, sexual orientation, military and veteran status or any other basis protected by federal, state or local law, ordinance, or regulation.