Hvac Operations Coordinator

Synerfac Technical StaffingWest Chester, PA

Apply with Sonara

Automate your job search with Sonara.

Submit 10x as many applications with less effort than one manual application.¹

Reclaim your time by letting our AI handle the grunt work of job searching.

We continuously scan millions of openings to find your top matches.

Job Description

HVAC Operations Coordinator

The HVAC Operations & Estimating Coordinator supports the daily operations of the commercial HVAC service department with a strong focus on job quoting, repair estimating, and administrative coordination. This role works closely with the head of HVAC Operations, service managers, field technicians, and customers to ensure that service requests are priced accurately, approved efficiently, and completed successfully.

This is an in-office role, requiring excellent organizational, communication, and software skills.

Key ResponsibilitiesQuoting & Estimating Prepare detailed quotes and repair estimates for HVAC service calls, projects, and preventive maintenance recommendations Gather labor, materials, and subcontractor pricing from field technicians and suppliers Review technician notes and job reports to identify additional work opportunities or repair needs Create and issue customer proposals in a clear, professional format Track open quotes and follow up on outstanding proposals with customers or account managers Maintain pricing data and vendor cost lists for consistent, accurate estimating

Operations Coordination Support the service team with work order creation, scheduling coordination, and documentation Ensure jobs are properly entered, tracked, and closed in the service management system Assist with purchasing and materials coordination for approved service work Generate and review reports related to service revenue, open quotes, and job performance Communicate regularly with field staff to ensure job details, timelines, and expectations are clearCustomer & Administrative Support Provide timely and professional communication with clients regarding quotes, approvals, and job status Coordinate with accounting and billing teams to ensure accurate job costing and invoicing Support operations leadership in improving quoting processes and service workflows

Requirements:3+ years of experience preparing HVAC estimates and quotes (highly preferred)Strong knowledge of commercial HVAC systemsExperience with BAS (Building Automation Systems) controlsPrior hands-on HVAC experience or technical knowledgeProficiency with work order systems and computer softwareExcellent communication and organizational skillsPreferences:Experience working in a commercial service environmentStrong administrative and coordination background within HVAC or construction servicesCall to Action:

If you have a strong HVAC background and enjoy being at the center of operations, quoting, and customer coordination, apply today to learn more about this opportunity.

Disclaimer:By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Synerfac Technical Staffing and our contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undeliverable messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at www.synerfac.com/privacy/

Automate your job search with Sonara.

Submit 10x as many applications with less effort than one manual application.

Apply with Sonara Apply manually

FAQs About Hvac Operations Coordinator Jobs at Synerfac Technical Staffing

What is the work location for this position at Synerfac Technical Staffing?

This job at Synerfac Technical Staffing is located in West Chester, PA, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Synerfac Technical Staffing?

Employer has not shared pay details for this role.

What employment applies to this position at Synerfac Technical Staffing?

The employer has not provided this information. This may be discussed during the hiring process.

What is the process to apply for this position at Synerfac Technical Staffing?

You can apply for this role at Synerfac Technical Staffing either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.