Insomniac - Project Coordinator, Design

Job Summary:

WHO ARE YOU?Do you enjoy music? Do you excel at project coordination? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music & culture and a love of the design space. Is this you? Read on… 

WHO ARE WE?Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction.  The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLEInsomniac Events is looking for a Project Coordinator to join the Design team in Calabasas. This person will help to organize all project activities in cooperation with and under the direction of the Project Management team, aiming at assisting with the flawless execution of projects and intuitive organization of resources.

The Project Coordinator will work alongside the project management team to track and dispense all of the information the various team members need to do their jobs effectively. This position will assist the project management team by collaborating with cross-functional members of the team to keep all design projects for their assignments on track and organized. The Project Coordinator will also focus on managing and organizing resources within Asana, Dropbox, and etc. and any information that is vital to the success of projects. This position reports to Project Management leadership. This is not a remote position.RESPONSIBILITIES

• Assist with maintaining day-to-day flow of design projects in production for all festivals and branded shows; document changes and revisions to projects as required 

• Interface with extended cross-functional team including but not limited to: marketing, media, video, internal talent booking, internal PR, merchandise, design, product, development, production, & social teams 

• Delegate tasks to team members via the internal project management system (Asana) and upon coordination with the Project and Creative Managers 

• Assist with Asana scrubbing and organizing and breaking out tickets

• Evaluate project overview and familiarize oneself with budgets, timelines, scope of work, possible risks, design, stakeholders, and delivery expectations. 

• Monitor creative development, troubleshoot, create contingency plans and revise schedules as necessary 

• Participate in standup meetings and send daily updates to stakeholders and team members to ensure projects are running smoothly and risks are mitigated

• Route and secure approvals on all communication materials at each stage of creative development as required 

• Ensure any copy or presentations are proofread at appropriate stages prior to release on all assets 

• Assist PM team with developing timelines and set due dates for various stages of job completion after consulting with marketing directors/managers, design and development for timing requirements 

• Coordinate and schedule kick-off meetings with all appropriate team members to account for accurate information prior to assigning to design/production team 

• QA design and/or development edits prior to routing to necessary team members

• Upon project completion, effectively organize and archive projects, with all relevant layouts, artwork, reporting and communication details 

• Use personal vehicle to travel to business engagements; may travel out of town on business 

• May be required to attend and works company events (domestic/international travel expected) once full time employee 

• Work evening and weekend hours as needed to meet deadlines and works effectively under high level of pressure and demanding timelines 

• Assist with other duties as assigned on a regular or occasional basis

QUALIFICATIONS

• 2+ years of experience working within an interactive agency, ideally in Music Festival Marketing or related Entertainment Industry experience 

• Working knowledge of design, print, web, video, rich media, and social media platforms

• Proficiency in project management tools (i.e., MS Project, ASANA, JIRA, Basecamp) 

• Excellent reporting skills

• Keen ability to work on a variety of projects at various stages and scopes 

• Able to work in a fast-paced environment, juggling multiple projects 

• Excellent communication skills: both in person and digital/online platforms 

• Demonstrated experience managing time, cost, risk, quality, resources, assets, and changing requirements 

• Proficiency in MAC/PC 

• Well versed in Microsoft Office Suite and Google docs 

• Passion for Electronic Dance Music a must

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments

• Must be willing to frequently work and travel to events during evening and weekend hours, as required, to meet deadlines and work events

• Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa

EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. 

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Hiring Hourly Rate: $20.00 - $27.00 USD per hour

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.

Live Nation Entertainment will never request payment, or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.