Insurance & Compliance Coordinator (Part-Time / In-Office)

• Review incoming contracts from general contractors or developers for insurance, bonding, and indemnification requirements.
• Compare requirements with current company insurance policies and coordinate with brokers to resolve discrepancies.
• Prepare and submit insurance certificates, endorsements, and documentation required for contract execution.
• Track and maintain compliance with Owner Controlled or Contractor Controlled Insurance Programs (OCIP/CCIP).
• Submit project payroll data and reports to OCIP/CCIP administrators accurately and on time.
• Communicate with project managers and accounting to ensure proper reporting alignment.

• Collect, review, and track subcontractor certificates of insurance and endorsements.
• Verify coverage levels, expiration dates, and compliance with contract requirements.
• Maintain up-to-date insurance records for all subcontractors.
• Follow up to obtain renewals prior to expiration.

• Assist in the preparation and submission of performance and payment bonds.
• Coordinate with the company’s surety and bonding agents to ensure all bond documentation is current.

• Coordinate with insurance brokers and carriers to obtain competitive quotes, especially for auto, liability, and umbrella coverage.
• Monitor all insurance policy renewals and provide advance notice to management of upcoming deadlines or cost changes.
• Support claim documentation or loss-control initiatives as needed.

• Maintain organized digital and physical records of all certificates, endorsements, policies, and bond documents.
• Prepare daily activity reports summarizing tasks completed, pending items, correspondence sent/received, and upcoming deadlines.
• Provide periodic summary reports for management review (weekly/monthly as directed).

• Serve as the main point of contact with insurance brokers, general contractor compliance departments, and OCIP administrators.
• Work closely with accounting, operations, and project management teams to prevent delays caused by missing or incorrect insurance documentation.
• Identify opportunities to streamline compliance processes and improve efficiency.

• Minimum 3 years of experience in insurance coordination, compliance administration, or risk management (construction industry preferred).
• Working knowledge of construction contract insurance clauses, OCIP/CCIP programs, and bonding requirements.
• Strong organizational skills and attention to detail with the ability to manage multiple deadlines.
• Proficient in Microsoft Office (especially Excel, Word, and Outlook).
• Excellent written and verbal communication skills for corresponding with GCs, brokers, and internal teams.
• Reliable, proactive, and able to work independently while reporting daily progress.

• In-Office Only (Hollywood, FL Headquarters)
• 3 Days per Week (Part-Time)
• Hourly Pay: $18 – $23 per hour (based on experience).
• Potential to expand to full-time as company needs grow.

• Zero lapses in required insurance or bonding documentation.
• Timely contract compliance responses to GCs and OCIP/CCIP administrators.
• Accurate and consistent daily reporting of all insurance and compliance activities.
• Improved turnaround time for contract execution and payment processing.

For over 20 years, Florida Hot Tub & Sauna has been Florida’s leader in luxury wellness construction and service — designing and building custom saunas, steam rooms, hammams, Himalayan salt walls, and hot tubs for elite residential and hospitality clients such as Ritz-Carlton, Estates at Acqualina, and Aston Martin Residences.