Integration & Expansion Project Manager

Position Summary

The Integration & Expansion Project Manager is a member of the PJ Fitzpatrick Integration team responsible for the successful execution of all integration and greenfield expansion initiatives and plans.  Reporting directly to the Regional Director of Operations for Integrations, this role will serve as the primary contact for our executive leadership team, with a particular focus on assisting our HR, Finance, and Reporting teams with all day-to-day integration and greenfield initiatives.  The primary objective of this role is to coordinate with our existing business leaders to ensure a seamless transition of all new market expansion initiatives while maintaining emerging and mature market business continuity.

Key Responsibilities (as directed by Regional Director of Operations of Expansion markets)

Integration Leadership

• Lead all acquisition and greenfield integration projects from pre-close planning through full operational integration.
• Assist in developing, building upon, and managing detailed integration plans, timelines, milestones, risks, and deliverables.
• Coordinate with cross-functional teams to ensure timely completion of all integration activities.
• Serve as the primary point of contact between integration team and business area leadership for integration-related decisions, updates, and issue resolution.
• Provide regular project status and reporting updates to executive leadership and stakeholders.

Human Resources Responsibilities

• Lead all HR integration activities for acquisitions and new locations.
• Coordinate employee onboarding and transition activities.
• Manage employee communications throughout the integration process.
• Oversee benefit enrollment, payroll implementation, and HRIS setup.
• Ensure organizational structures, reporting relationships, and job titles are established.
• Partner with Talent Acquisition to support staffing plans for greenfield operations.
• Coordinate compensation alignment and employment documentation.
• Ensure compliance with employment laws, company policies, and regulatory requirements.
• Support culture integration and change management initiatives.

Finance Responsibilities

• Lead finance due diligence activities and ensure financial readiness for Day One.
• Coordinate accounting system implementation and chart of accounts alignment.
• Manage banking setup, vendor onboarding, tax registrations, and financial reporting requirements.
• Partner with Finance to establish budgets, forecasting, and financial controls.
• Ensure timely transition of accounts payable, accounts receivable, payroll funding, and expense management.
• Track integration costs and monitor project budgets.
• Support financial due diligence and post-close reconciliation activities.

Cross-Functional Coordination

• Partner with Operations, IT, Legal, Safety, Procurement, and Facilities to ensure all integration milestones are completed.
• Coordinate system implementations and process standardization.
• Identify integration risks and develop mitigation plans.
• Facilitate regular integration meetings and executive status reviews.
• Ensure documentation is maintained throughout the project lifecycle.

Process Improvement

• Develop and maintain integration playbooks, templates, and best practices.
• Continuously improve integration processes based on lessons learned.
• Establish KPIs and measure integration success.
• Recommend process improvements to increase efficiency and reduce integration timelines.

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Qualifications

• Bachelor's degree in Business, Human Resources, Finance, Project Management, or a related field.
• 5+ years of project management, business integration, M&A, HR, Finance, or operations experience.
• Experience leading cross-functional projects with multiple stakeholders.
• Strong knowledge of HR operations, payroll, benefits, and finance processes.
• Exceptional organizational, communication, and problem-solving skills.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Proficiency in Microsoft Office Suite and project management tools.

Preferred Qualifications

• Experience leading mergers and acquisitions integrations.
• Experience launching new business locations or greenfield operations.
• Project Management Professional (PMP) certification or equivalent.
• Experience with ERP, HRIS, and payroll systems.

Success Measures

• Successful Day One readiness for acquisitions and greenfield openings.
• On-time completion of integration milestones.
• Seamless transition of HR and Finance processes.
• Positive employee onboarding and retention outcomes.
• Accurate and timely financial setup and reporting.
• High stakeholder satisfaction and effective cross-functional collaboration.
• Continuous improvement of integration processes and playbooks.

Reporting Relationship

Reports to: Regional Director of Operations for Integrations (or Chief Integration Officer as assigned)

Travel

Travel up to 10–50% to acquisition sites and new market locations as business needs require.

At P.J. Fitzpatrick, we believe in offering our employees competitive pay and an excellent benefits package. Our list of benefits includes:

• Paid time off, and the day off on your birthday!
• Medical, Dental, Vision and Basic Life Insurance
• 401k with Company Match
• Performance Incentives
• Career advancement opportunities