Intern - IT Budget Clerk

Prysmian is the world leader in the energy and telecom cable systems industry. Each year, the company manufactures thousands of miles of underground and submarine cables and systems for power transmission and distribution, as well as medium low voltage cables for the construction and infrastructure sectors. We also produce a comprehensive range of optical fibers, copper cables and connectivity for voice, video and data transmission for the telecommunication sector.

We are 30,000 employees, across 50+ countries. Everyone at Prysmian has the potential to make their mark; because whatever you do, wherever you are based, you will be part of a company that is helping transform the world around us.

Position Summary

The IT Budget Clerk Intern provides essential administrative and financial support to the IT organization. This role focuses on data entry, budget tracking, vendor documentation, and assisting with routine reporting. The ideal candidate is detail‑oriented, organized, and eager to learn how budgeting and purchasing processes work inside a global company.

This internship offers hands‑on experience with budgeting systems, vendor management, and IT purchasing operations.

Key Responsibilities

1. Budget Tracking & Administrative Support

• Enter and update IT budget, operating expense (OpEx), and capital expense (CapEx) data.
• Compile routine monthly spend vs. budget summaries.
• Maintain organized budget files, documentation, and shared folders.
• Prepare and distribute standard financial reports to internal stakeholders.

2. Vendor & Contract Administration

• Maintain accurate vendor and contract records (contacts, dates, renewal timelines).
• Track contract renewals and route notifications to IT, Procurement, and Legal.
• Support audit and review processes by gathering vendor spend documentation.

3. Purchase Order (PO) & Invoice Processing

• Create purchase requisitions and track purchase orders.
• Validate invoices against POs, contracts, and delivery confirmations.
• Coordinate with Procurement, Accounts Payable, and vendors to resolve discrepancies.
• Monitor PO status to ensure timely processing.

4. Financial Reporting & Data Quality

• Prepare dashboards, spend summaries, and status updates using standard templates.
• Research and reconcile basic data discrepancies.
• Verify GL codes, cost centers, and vendor information prior to submission.

5. Documentation, Compliance & Audit Support

• Assist with internal and external audits.
• Locate required records and provide supporting reports and information.

Required Qualifications

• Currently pursuing a Bachelor's degree in Finance, Accounting, Business Administration, Information Systems, or a related field.
• Strong attention to detail and accuracy in data entry.
• Proficiency with Microsoft Excel and comfort working with spreadsheets.
• Effective communication and organizational skills.
• Ability to work independently and collaborate with multiple teams.

Preferred Qualifications

• Experience working with financial documents (invoices, POs, budgets).
• Exposure to ERP or financial systems (e.g., Workday, SAP, Oracle).
• Interest in IT operations, financial management, or vendor administration.

What You'll Gain

• Hands‑on experience with IT budgeting, purchasing, and vendor management.
• Exposure to enterprise financial systems.
• Experience working within a global, cross‑functional organization.
• Professional development, mentorship, and opportunities to contribute meaningful work.

Prysmian, as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities. We strongly believe that diversity brings significant value at all levels of the organization, increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture, Prysmian is committed to the development of an organization that prioritizes talent, where people feel respected, included, and free to fully express their potential just as they are.

All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.

Visit our DE&I Page to learn more about Prysmian's commitments.

Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview, please contact us at talent.mobility@prysmiangroup.com.

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