Inventory Control Specialist

Exciting Opportunities with Share Food Program! We are looking for an Inventory Control Specialist to add to our team!

Share Food Program (“Share”) is the leading hunger relief organization in the Greater Philadelphia region and one of the largest independent food banks in the nation. Share feeds hundreds of thousands of individuals each month—more than half of whom are children and seniors. The ripple effects of the pandemic, record rates of inflation, and critical cuts to government assistance benefits have plunged even more people into hunger and poverty. Philadelphia has the highest rate of poverty of any major city in the U.S., and food insecurity is a public health crisis. Our network of caring volunteers, dedicated professionals, and generous donors works to bring nourishing food to our neighbors in need.

Since 2022, the need for Share's services has increased by 120% and the need will only increase with the passage of recent legislation. Share is committed to being at the forefront of advocacy fighting against these policies and ensuring everyone has access to food. Funding for advocacy and expanding its major donor program are strategic goals for Share. Furthermore, Share has successfully completed two stages of its capital campaign to expand and revolutionize its Philadelphia warehouse headquarters at the heart of Share's operations, to help more neighbors in need.

Position Overview:

The Inventory Control Specialist is responsible for maintaining accurate and compliant inventory records to support the organization's food distribution programs, with a focus on the Senior Box Program (CSFP) and the National School Lunch Program (NSLP). This role ensures compliance with federal, state, and local regulations, supports audit readiness, and assists with reporting, data collection, and resolution of inventory issues. The Inventory Control Specialist works closely with warehouse operations, program staff, and leadership to ensure that food inventory is accounted for, properly allocated, and reported in a timely and accurate manner.

Core Responsibilities

Inventory Management & Accuracy

• Maintain accurate inventory counts across dry, refrigerated, and frozen products.
• Conduct regular cycle counts, reconciliations, and adjustments in accordance with organizational policies.
• Monitor inbound and outbound inventory transactions to ensure proper allocation to program areas, particularly Senior Box and NSLP.
• Investigate discrepancies and coordinate with warehouse and operations staff to resolve issues.

Program Compliance & Audit Support

• Ensure all inventory documentation complies with federal and state requirements for CSFP (Senior Box Program) and NSLP.
• Prepare and maintain records required for program audits, inspections, and compliance reviews.
• Support development and implementation of corrective action plans as needed following audit findings.
• Serve as a point of contact for compliance questions related to food inventory and reporting.

Reporting & Data Collection

• Assist with the preparation of programmatic and operational reports, including usage, waste, and compliance metrics.
• Collect, organize, and analyze data to identify trends, issues, and areas for improvement.
• Provide data to leadership, finance, and program teams to support decision-making and funding compliance.

Issue Triage & Prioritization

• Monitor and log inventory issues (e.g., discrepancies, damaged goods, missed allocations).
• Prioritize issues for resolution in collaboration with warehouse leadership.
• Communicate high-priority concerns to management to ensure timely action.

Collaboration & Support

• Work with warehouse staff, program managers, and finance to ensure accurate reporting of food movement and allocations.
• Provide training and support to staff on inventory best practices, compliance requirements, and system usage (e.g., NetSuite WMS).
• Support continuous improvement initiatives to strengthen internal controls and operational efficiency.
• Maintain working relationships with program, warehouse and procurement stakeholders to create, develop, implement and monitor organizational food flow strategies.

Qualifications:

• 2–3 years of inventory control, warehouse operations, or compliance experience, preferably in a nonprofit or food distribution setting.
• Knowledge of federal nutrition programs such as CSFP (Senior Box Program) and NSLP strongly preferred.
• Familiarity with ERP/WMS systems (NetSuite or similar) and strong Excel/data management skills.
• Detail-oriented with the ability to maintain accurate records and documentation.
• Strong communication skills with the ability to work collaboratively across departments.
• Demonstrated ability to prioritize multiple tasks, meet deadlines, and adapt in a fast-paced environment.

Physical Requirements/ Environment:

• Position includes potential exposure to (chemicals and fumes, loud noises, vibration, extreme temperature, allergens, confined spaces) up to 100% of the time.
• Ability to work in warehouse environments, including refrigerated and freezer areas.
• Regularly required to stand, walk, bend, and lift/move up to 40 pounds.
• Flexible schedule availability during audit periods or peak inventory times.

LOCATION

Share Food Program is located at 2901 W. Hunting Park Avenue Philadelphia PA 19129

COMPENSATION

Salary range $45,000 to $50,000

Share offers a comprehensive benefits package including access to group healthcare, dental, vision, short-term disability, life insurance paid time off.

Share Food Program is an equal employment opportunity employer and does not discriminate based on race, ethnicity, religion, national origin, age, sex, gender or gender expression, marital status, sexual orientation, parental status, age, disability, genetic information, or any other category protected by law. In addition to federal law requirements, Share Food Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.