Inventory Specialist / Accounts Receivable

Benefits:

• Stable Schedule: Full-time, Monday-Friday with consistent hours based on branch operations—no unpredictable shifts or weekend work!
• Generous PTO: 20 PAID DAYS OFF (includes PTO, holidays, and family-focused company closure between Christmas & New Year’s!).
• Competitive Pay & Bonuses: Strong hourly rate + OT potential during peak season, plus eligibility for discretionary holiday and performance bonuses.
• Top-Tier Benefits:
• Comprehensive Benefits: Medical, dental, and vision insurance with significant employer contributions to help keep costs affordable.401K with industry-leading company match.
• Additional voluntary benefits, including disability coverage and accident insurance.
• Career Growth: We invest in your success—whether through training, promotions, or new opportunities.
• Family-Owned & Operated: We treat our team like family and foster a supportive, team-driven environment.

Key Working Relationships:

• Branch Manager
• Warehouse Manager
• Inside Sales Team
• Corporate Purchasing Team
• Accounts Payable (AP)

Core Competencies Required:

• Strong attention to detail
• Ability to work confidently across multiple systems (Agility, OnBase, etc.)
• Clear understanding of document flow and AP reconciliation processes
• Strong communication and organizational skills
• Ability to prioritize tasks in a fast-paced branch environment

Primary Responsibilities:

• Inventory Management
  • Perform weekly cycle counts to ensure inventory accuracy
  • Conduct monthly dead stock and inventory turns reviews
  • Identify excess, obsolete, or non-stock items for transfer or disposal in coordination with the Branch Manager
  • Participate in and support the annual physical inventory process
• Purchasing & Stock Replenishment
  • Execute inventory purchasing and Suggested Purchase Orders (SPOs)
  • Work with the Branch Manager and Purchasing to identify inventory gaps
  • Source materials through vendors or other RBS branch locations as needed
  • Conduct SPO reviews multiple times per week using Agility and Hotlist reports to:
    • Prevent inventory shortages
    • Ensure timely material sourcing
  • Monitor large shared SPOs to ensure correct allocation and timely delivery or pickup
• Receive & Transfers
  • Maintain accurate and timely receiving of all purchase orders
  • Ensure all POs are properly and completely received in the system
  • Scan and upload receiving documents daily to keep records current
  • Investigate and resolve receiving discrepancies, errors, or damaged materials
  • Review all open vendor POs and branch transfers to ensure they are received promptly and not left open past due
  • Work with branch staff to validate long-overdue POs
  • Complete Service Requests (SRs) for damaged or returned materials in a timely manner
  • Coordinate with the Warehouse Manager to ensure branch transfers are:
    • Picked up on schedule, or
    • Confirmed as successfully shuttled
• Accounts Payable (AP) & Reconcilation
  • Work in OnBase daily to review and manage AP documentation, including:
    • Invoices
    • Approvals
    • Supporting documentation
    • Exceptions
  • Verify accuracy of vendor invoices and RBS purchase orders
  • Investigate and resolve discrepancies by coordinating with:
    • Corporate Purchasing
    • Accounts Payable
    • Vendors
  • Ensure vendor orders are acknowledged correctly and corrected when necessary
  • Complete AP reconciliations:
    • Twice per week initially due to current volume
    • Transitioning to once per week as volume stabilizes
  • Conduct ongoing and periodic reviews of past PO and invoice variances
  • Support month-end close and audit requests by providing required documentation and reports
  • Maintain organized AP records in compliance with internal controls and company procedures
• Inside Sales Support
  • Continue to assist with inside sales during:
    • Periods of high customer demand
    • Times of limited branch staffing

Performance Expectations:

• Maintain accurate inventory levels and minimize excess and dead stock
• Ensure timely and accurate purchasing, receiving, and AP processing
• Proactively identify and resolve discrepancies
• Communicate effectively with branch and corporate teams
• Support overall branch efficiency and financial accuracy