Inventory Specialist - Temporary Position (March To June 2026)
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Overview
Job Description
Job Title: Inventory Specialist (Temporary Position) ( March 2026 - June 30, 2026)
Department: School Operations
Reports To: Chief of Operations
Position Summary:
The Inventory Specialist is responsible for managing, tracking, and maintaining all school assets, instructional materials, and operational supplies. This role ensures accurate inventory control, compliance with procurement and asset management protocols, and the timely distribution of materials to classrooms and departments. The Inventory Specialist supports efficient school operations by maintaining organized systems for ordering, tagging, storing, and auditing all items across the building.
Key Responsibilities:
Maintain an accurate, real-time inventory of all school equipment, furniture, technology, and instructional materials.
Tag and log all new assets in accordance with school and organizational inventory protocols. Create Qr-Coding system to cross reference materials and locations as well as items in storage room movement
Conduct routine inventory audits and reconcile discrepancies promptly.
Monitor supply levels and coordinate timely reordering to prevent shortages.
Receive, inspect, and verify deliveries against purchase orders and packing slips.
Organize and maintain storage areas to ensure items are easily accessible and properly secured.
Distribute materials and equipment to classrooms and departments based on approved requests.
Track movement of items between rooms and floors to maintain accountability.
Ensure compliance with internal controls, reimbursement procedures, and purchasing policies.
Prepare inventory reports for school leadership, including loss prevention and usage trends.
Support annual asset inventory reviews and end-of-year closeout procedures.
Collaborate with finance and operations teams to support budgeting and forecasting needs.
Qualifications:
Associate's or Bachelor's degree in Business Administration, Operations, Logistics, or related field preferred.
Minimum of 2 years of experience in inventory control, supply chain, or school operations.
Knowledge of and identifying Montessori materials within grade spans.
Strong organizational and record-keeping skills.
Experience with inventory management systems or spreadsheets (e.g., Excel, asset tracking software).
High attention to detail and ability to manage multiple priorities.
Strong communication and collaboration skills.
Ability to lift and move boxes up to 25-40 lbs and navigate school facilities as needed.
Core Competencies:
Attention to Detail
Accountability & Compliance
Organization & Systems Management
Problem Solving
Time Management
Team Collaboration
Work Environment:
This position operates within a school setting and includes time spent in offices, storage areas, and classrooms. The role requires regular walking throughout the building, managing deliveries, and organizing materials across multiple floors.
Key Performance Indicators (KPIs):
Accuracy of asset tracking and tagging
Timeliness of inventory audits and reports
Reduction in lost or unaccounted items
Efficiency of supply distribution and storage organization
Compliance with purchasing and inventory protocols
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