IP Admin Senior Analyst (Paralegal)

We are seeking a Senior IP Analyst to join our Filing and Prosecution Team at Clarivate. In this role, you will be responsible for providing filing & prosecution support through docketing, paralegal services, Recordals, Information Disclosure Statements (IDS), and/or reference management to customers and delivering excellent support in alignment with our customer-centric culture. This position is subject to U.S. export control requirements under the Export Administration Regulations (“EAR”) and International Traffic in Arms Regulations (“ITAR”).

About You – experience, education, skills, and accomplishments

• Associates Degree or equivalent relevant work experience

• 1+ years of patent docketing experience

• Experience using IP management software, specifically TIPMS

• Experience in Microsoft Suite: Outlook, Word and Excel

It would be great if you also had...

• 2+ years of experience using Memotech, Foundation IP, The IP Management System, Inprotech, or IPFolio

• U.S. and foreign patent docketing and trademark filing & prosecution experience

• A paralegal certificate from an ABA approved program is a plus

• Work experience in the pharmaceutical industry

What will you be doing in this role?

• Interacting with internal and external stakeholders, expressing ideas, organizing and delivering information appropriately in a virtual, highly matrixed and global environment

• Plan and organize tasks and work responsibilities to achieve objectives. Adheres to organizational policies and procedures

• Process incoming and outgoing domestic and international communications in IP management software

• Routinely review and file prosecution related documents with the USPTO for all stages of prosecution.  Also coordinate and facilitate timely instructions to foreign agents in order to meet deadlines for non-US patent or trademark prosecution deadlines.

• Manage, create and maintain documents on behalf of customers as per their directions including but not limited to scanning and filing of incoming documents, retrieving, sending requested documents to customers, unfiled matters, file intakes and file transfers

• Prepare documents for signature and collaborate with customer contacts to fulfil requirements of various patent offices as requested, including but not limited to:  Intellectual Property applications (domestic and international), Information Disclosure Statements (IDS), formalized priority claims, formal documents such as ADS, Power of Attorney, PCT forms and other forms as needed

• Maintain customer docket and run reports as appropriate and correspond internally and externally regarding deadlines and status of applications

• Develop and maintain a working knowledge of domestic and international intellectual property office rules and procedures

• Assist in establishing policies and procedures to ensure quality improvement efforts will meet or exceed internal and external customer needs and expectations

• Document and track daily work in time-tracking system within prescribed deadlines and SLA’s

• Liaise with all areas of the business where/when defined to meet customer expectations by ensuring adherence to the agreed or required service levels

About the Team

Come join our Filing & Prosecution Team! Clarivate is the global leader in Intellectual Property software and tech-enabled services, serving over 12,000 law firm and corporate customers every day. Our commitment is to give IP professionals the information, insight and technology they need to manage the world’s ideas. We have the insight, experience and global expertise to create, protect, maintain and maximize IP assets on a global scale.

Hours of Work

• Full Time, permanent position

• This is a hybrid role working 2-3 days a week in one of our US Clarivate offices

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At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.