KoCoS - Inventory Clerk

Industry: Testing and Measurement Department: Logistics and Administration 

Experience: 1-2 years Qualifications: High School or Technical School Diploma 

Position: Full Time Reports To: Supervisor of Production and the Office Manager, as well as the Director of North American Operations 

Job Purpose: Perform duties as inventory clerk including inventory control and organization, receiving and shipping, administrative tasks, and use of company specific software. Work as a team to ensure smooth processing of items in and products out. 

Duties include: 

1. Inventory clerk and control 

• Receive, inspect, and record incoming shipments 
• Work from packing lists, routing instructions, and general instructions 
• Verify quantities, part numbers, and condition of items against packing slips or purchase orders 
• Update inventory records for receipts, transfers, and adjustments 
• Organize and store materials in the correct stockroom or warehouse locations 
• Pick, pack, and issue materials for internal use or outgoing orders 
• Conduct cycle counts and performs physical inventory audits 
• Investigate and resolve inventory discrepancies 
• Label, tag, and maintain accurate identification of stock items 
• Monitor stock levels and report low inventory or reorder needs 
• Coordinate with shipping, receiving, purchasing, and production teams 

• Prepare shipping documents and arrange outgoing deliveries
• Ability to repeatedly lift weights up to 50 pounds
• Perform cycle counts and full physical inventory counts
• Reconcile inventory discrepancies and investigate variances
• Track stock movement and maintain accurate on-hand quantities
• Reduce inventory loss through accurate recordkeeping and control procedures 

2. Warehouse Organization 

• Organize stock by location, category, and item number for easy retrieval
• Maintain clean, safe, and orderly storage and work areas
• Label shelves, bins, and materials clearly and accurately
• Rotate stock when needed and manage obsolete or damaged inventory
• Maintain efficient material flow between receiving, storage, and shipping areas 

3. ERP / Software Use

• Use inventory management or ERP systems to record receipts, issues, transfers, and adjustments
• Maintain accurate item data, locations, and transaction history in software systems
• Generate inventory reports and review stock status for planning and replenishment
• Perform data entry and system updates related to shipping, receiving, and inventory control
• Ensure inventory transactions are completed accurately and in a timely manner 

4. Administrative Tasks

• Maintain accurate filing and recordkeeping for inventory, shipping, and receiving documents
• Prepare and process reports, spreadsheets, and routine inventory documentation
• Perform purchase order, invoice, and other administrative paperwork processing
• Respond to internal requests regarding stock availability, order status, and inventory records
• Coordinate with vendors, carriers, and internal departments to maintain daily operations
• Schedule pickups, deliveries, and follow-up communication as needed
• Perform general office duties such as data entry, document organization, and email communication
• Manage service schedules, coordinate appointments, and maintain technicians' calendars
• Prepare, review, and submit expense reports and supporting documentation in a timely manner
• Coordinate service calls, maintain service records, and perform work order documentation
• Communicate with customers, vendors, and internal staff regarding service schedules, updates, and follow-up needs
• Perform service department data entry, document preparation, filing, and other day-to-day administrative tasks