Laboratory Administrative Assistant (Data Entry)

About Optima Medical:

Optima Medical is an Arizona-based medical group consisting of 30 locations and over 130+ medical providers, who care for more than 200,000 patients statewide. Our mission is to improve the quality of life throughout Arizona by helping communities “Live Better, Live Longer” through personalized healthcare, with a focus on preventing the nation’s top leading causes of death. We go beyond primary care with a full spectrum of services including cardiovascular health services, behavioral health, allergy testing and immunotherapy, in-house lab testing, imaging, chronic disease management and other specialty health services. We aspire to aid the growth of our company by welcoming the most qualified and deserving candidates aboard! Optima is currently seeking a Front Desk Representative to join our team!

Position Summary: The Lab Assistant will support daily operations in the laboratory, with a primary focus on labeling and preparing specimens for processing. The ideal candidate will have a strong attention to detail, the ability to work in a fast-paced environment, and a background in phlebotomy, clinical lab, or medical assisting.

Key Responsibilities

· Perform specimen intake procedures correctly and within acceptable time frames

· Accurately label and organize patient specimens for lab processing

· Maintain proper documentation and labeling protocols to ensure specimen integrity

· Locate samples for additional testing as needed

· Answer calls and messages promptly

· Participates in detecting and documenting occurrences that deviate from defined procedures.

· Support lab staff with basic tasks including restocking supplies, cleaning workstations, and preparing materials

· Follow safety procedures and infection control guidelines at all times

· Provide additional administrative or clinical support as directed by lab personnel or management

Qualifications

· High school diploma or equivalent required

· Strong attention to detail and commitment to accuracy

· Ability to follow strict protocols and prioritize tasks appropriately

· Excellent communication and organizational skills

· Comfortable working in a clinical/laboratory environment

Preferred Skills (Not Required)

· Experience working with specimens or in a lab setting

· Familiarity with EMR systems and lab software, eClinicalWorks, LabTrak, LabDaq

· Knowledge of HIPAA and OSHA guidelines

· Medical Laboratory Assistant (MLA) certification or relevant clinical/lab experience.

What We Offer

· Substantial growth opportunities

· Leadership and mentoring

· Resources to further career

· Fun work environment (lunches, events, holiday parties)

· Benefits (medical/vision/dental/401k/paid holidays)

· Supportive and positive work environment