Landscaping Branch Administrator - Maintenance at Ascape Landscape and Construction

People Solutions CenterBlauvelt, NY

$65,000 - $75,000 / year

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Overview

Schedule

Full-time

Career level

Senior-level

Remote

On-site

Compensation

$65,000-$75,000/year

Benefits

Health Insurance

Paid Vacation

401k Matching/Retirement Savings

Job Description

Ascape Landscape and Construction is a leading landscape construction and maintenance company specializing in commercial landscape construction and maintenance. We are committed to quality craftsmanship and environmental responsibility, transforming ideas into reality.

We are currently seeking a Landscaping Branch Administrator- Maintenance to join our team!

The Landscaping Branch Administrator- Maintenance supports the operational and administrative functions of the maintenance division. This role is responsible for preparing and managing service proposals, contracts, billing, scheduling, and client communication while ensuring accuracy and timely execution.

We offer a competitive compensation package with a base annual salary of $65,000 - $75,000, based on experience. Benefits include health coverage after 90 days, a 401(k) with a 4% employer match, paid time off, and vacation time.

Requirements:

3-5 years of office administration experience in a related industry such as construction, landscaping, plumbing, or electrical

High School Diploma/GED required; associate degree or higher preferred

Intermediate to proficient Excel skills

Strong attention to detail and ability to manage large amounts of data

Excellent written and verbal communication skills

Proficient with CRM systems, Microsoft Office, Outlook, Monday.com, and PDF editing/signing tools

Ability to work at a computer for extended periods

Responsibilities:

Prepare maintenance proposals and draft, review, and send contracts for approval

Track proposal status and follow up with clients as needed

Coordinate with internal teams to ensure accurate scope, pricing, and timelines

Maintain organized proposal and contract records

Set up new client accounts and maintain billing information

Add scheduling tasks and coordinate with operations teams prior to service start

Order materials for approved maintenance projects and enhancements

Serve as a point of contact for maintenance clients via phone and email

Respond to client inquiries and service-related questions promptly

Solicit subcontractor quotes and coordinate scheduling of subcontractor work

Review and approve subcontractor invoices

Generate invoices, monitor outstanding balances, and coordinate billing questions with clients

Submit and track payment information with the Bookkeeping department

Maintain accurate billing documentation and records

Address client concerns professionally and escalate issues when necessary

• Other duties as assigned.

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FAQs About Landscaping Branch Administrator - Maintenance at Ascape Landscape and Construction Jobs at People Solutions Center

What is the work location for this position at People Solutions Center?

This job at People Solutions Center is located in Blauvelt, NY, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at People Solutions Center?

Candidates can expect a pay range of $65,000 and $75,000 per year.

What employment applies to this position at People Solutions Center?

People Solutions Center lists this role as a Full-time position.

What experience level is required for this role at People Solutions Center?

People Solutions Center is looking for a candidate with "Senior-level" experience level.

What benefits are offered by People Solutions Center for this role?

People Solutions Center offers following benefits: Health Insurance, Paid Vacation, 401k Matching/Retirement Savings, and Health & Wellness Programs for this position. Actual benefits may vary depending on the employer's policies and employment terms.

What is the process to apply for this position at People Solutions Center?

You can apply for this role at People Solutions Center either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.