Lead Administrator 3

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Overview

Reporting to the Chair of Comparative Medicine (CMed), the Director of Yale Animal Resources Center (YARC), and the Senior Director of Finance and Administration for the School of Medicine the Lead Administrator manages a combined annual operating budget of approximately $60 million. CMed and YARC are comprised of a talented group of dedicated professionals including 40 faculty, 32 post docs, 10 graduate students, 40 professional staff, and 205 unionized staff.

Within CMed and YARC are 5 distinct University Service Providers (USPs) namely, YARC, Yale Genome Editing Center, Yale Zebrafish Research Core, Comparative Pathology Research Core, and the Diagnostic & Research Virology Core.

CMed is a growing basic science department focusing on the missions of research and education where primary faculty are funded predominantly by NIH grants and a mix of private foundation funds. The Lead Administrator is responsible for the entire business operation including administrative services, all aspects of financial stewardship including budgeting, forecasting, short and long-range strategic planning, pre-award, post award, faculty affairs, HR transactions (including onboarding and offboarding of employees/post docs/post grads, mentoring initiatives, employee performance management, etc.) and IT management.

YARC is the largest USP at the Yale School of Medicine and one of the largest at the University. The Lead Administrator is responsible for the cost accounting culminating in annual per diem rates and fees for services, adhering to extensive internal and external regulatory requirements in establishing rates and billing. Develops and implements strategic initiatives. Implements policy and procedures in support of current and future needs. Emphasis is placed on optimizing efficiency and effectiveness by leveraging technology and best use of human resources. Management includes a very large unionized employee population which will often require collaboration with University HR, General Council, union stewardship, and union leadership to address grievances, complaints, conflict resolutions, staff development, and training. Short and long-term budgeting includes capital planning, interest and amortization validation and recommends strategies utilizing various simulations and scenarios. Oversight includes moveable equipment and financial and non-financial validation and compliance. Due to the size and support to research, continual short and long-term planning and strategies are dynamic in nature.

Required Skills & Abilities

1. Well-developed managerial, decision-making, planning, organizational, problem-resolution and leadership skills. Demonstrated ability to manage people at all levels and classifications on a day-to-day basis and inspire a high level of commitment and performance.

2. Excellent written and oral communication skills. Ability to adapt communication style to address the needs of individuals at all levels throughout the University. Ability to negotiate skillfully with both internal and external constituents.

3. High-level strategic planning skills and ability, when necessary, to work well at a macro and micro level. Ability to anticipate changes in the business environment and proactively manage change. Demonstrated ability to manage time and resources effectively, measure and monitor progress and redirect efforts as needed. Ability to manage multiple projects and meet competing deadlines.

4. Visionary with ability to influence. Ability to generate a strategic vision and to influence people to achieve goals.

5. Demonstrated understanding of internal control concepts and the implementation of internal control systems in a complex business environment. Demonstrated proficiency in Excel and experience with database management. Thorough working knowledge of finance, fund accounting, financial analysis; including experience preparing budgets, forecasts, cost accounting and financial plans.

Preferred Education and Experience

1. Master's degree and 8 related experience including demonstrated leadership, project management and/or supervisory experience.

2. Experience in leading the preparation of all funds budgeting, forecasts, cost accounting, and financial planning; integrating multiple pieces of financial information to identify themes, trends, issues to include implementing strategies and supporting all necessary changes.

3. Demonstrated experience managing relationships and influencing outcomes in complex environments. Experience managing various categories of employees, including unionized staff. Experience maintaining positive working relationships with faculty.

Principal Responsibilities

1. Strategic Partner: Achievement of the organization's mission and goals by working in close partnership with the organization leader, faculty, staff, students and service providers to develop and implement the organization's strategy. Understands and monitors external and internal factors influencing the organization's mission and goals. Plans for financial and non-financial resources required for the organization to achieve its goals. Supports organization and program leaders in conceptualizing, prioritizing, and planning new programs or program changes. Supports, and when necessary drives, the organization's process for strategic planning with key faculty and staff. 2. University Citizen: Connects the organization and the University through communication, alignment of priorities, implementation of initiatives, and active engagement in organization or University administrative priorities. Effectively represents organization needs, challenges, and opportunities at the University level. Proactively shares knowledge and best practices with others. 3. Financial Analyst and Advisor: Provides comprehensive financial information, analysis and advice to optimize use of the organization's financial resources. Creates and updates long range financial plan(s), reflecting all critical issues. Identifies available financial resources (current and future), and advises and deploys efficiently to best support organization objectives. Prepares all-funds budgets, analyzes financial activities and performance against budget, makes adjustments and takes action as needed. 4. Risk Management Administrator: Implements and maintains strong internal controls to provide reasonable assurance of effective and appropriate resource use, accurate financial information, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Identifies, communicates, addresses and escalates risks in a timely and appropriate manner to protect the assets, resources, information and reputation of the organization and the University. Ensures all faculty and staff understand the regulations and Yale requirements as they pertain to their scope of activity. 5. Talent Manager and Developer: Ensures the organization employs effective practices for retaining, attracting and developing talent in line with University guidelines and contractual agreements. Ensures that all organization staff participate in the University's performance management and career development processes. Ensures the needs of the organization's current and future talent are assessed periodically and that issues are addressed, facilitating the movement of talent where appropriate and developing Business Operations staff. Cultivates a diversity of backgrounds and perspectives in the organization. Assures that the organization follows appropriate School and University policies and procedures related to Human Resources. 6. Administrative Services Leader: Ensures efficient and effective completion of all administrative and financial services provided to the organization. Ensures high quality delivery of administrative services by providers outside the organization, including human resources, information technology, procurement, student services, post-doctoral affairs and faculty affairs. Establishes, monitors, and meets or exceeds targets for operational excellence. Identifies and implements opportunities to achieve continuous improvement of processes. Responsible for building and managing a team of high-performance administrative and financial professionals. 7. May perform other duties as assigned. Required Education and Experience Minimum of a bachelor's degree and ten years progressively responsible experience 5 of which are in a leadership role; or equivalent combination of education and experience. Demonstrated fiscal responsibility and comprehensive knowledge of accounting, financial reporting and analysis. Demonstrated experience with complex strategic planning and resource allocation. Demonstrated experience in managing relationships and influencing outcomes. Demonstrated creativity and effectiveness in a complex organization. Demonstrated success in developing people and organizations.

Job Posting Date

03/18/2026

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Leader (M7)

Salary Range

$120,000.00 - $225,000.00

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.