Lead, Inventory Process Optimization

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Description

Position Title: Lead Inventory Associate, System Optimization

Reports to: Inventory Manager

Direct Reports: N/A

Department: Administration

Location: Causeway Center

Classification: On-site

Core Hours: 11:30 AM - 8:00 PM

Status: Non-Exempt (Hourly)

Range:

COMPANY OVERVIEW

Feeding Tampa Bay serves ten counties in West Central Florida and is a leader in hunger relief

across our region. Just last year, we served 85M meals to our neighbors through direct service

and through our network of 400+ food pantry partners.

But, we know food alone won't solve hunger - that's why we're redefining what it means to feed

our region. By creating pathways to possibilities for nearly 1 million people, Feeding Tampa Bay

connects and convenes solutions, partners, and resources that nourish long-term stability. As a

member of the Feeding America network, we will work to dismantle barriers for individuals,

families, and seniors across our area - because it's possible.

SUMMARY

This role is the technical backbone of our inventory operations, requiring a unique blend of warehouse

expertise and systems fluency. You will be responsible for the seamless synchronization between

NetSuite and WaerLinx, ensuring that our digital records perfectly mirror our physical stock. This

involves proactive oversight of the integration flow, where you will diagnose and resolve complex sync

errors and perform essential Quartz maintenance to keep our automated scheduling running without

interruption. By bridging the gap between our ERP and WMS, you ensure that operational bottlenecks

are eliminated, data integrity is maintained, and our food distribution remains agile and accurate.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

? Systems Synchronization: Serve as the primary lead for the API/data flow between NetSuite (ERP) and

WaerLinx (WMS). Ensure that physical movements in the warehouse are reflecting accurately across

both platforms in real-time.

? Error Resolution: Proactively monitor the integration queue. Identify, troubleshoot, and clear sync

errors to prevent inventory "ghosting" or data lag.

? Quartz Maintenance: Manage and execute routine Quartz scheduled jobs. Perform maintenance tasks,

clear stuck triggers, and ensure the job scheduler is optimized for peak warehouse hours.

? Data Integrity: Conduct regular audits between systems to ensure that "Quantity on Hand" in NetSuite

matches the "Available Stock" in WaerLinx.

? Collaborate with Inventory manager on system recon plan and regular maintenance.

? Training & Mentorship: Lead the training program for inventory associates on new and

existing inventory processes, proper use of WMS/RF scanners, and equipment operations

? Cross-Functional Collaboration: Partner closely with Operations, Procurement, and

Programs teams to forecast demand, manage product flow, and address inventory needs

for various distribution channels (e.g., Mobile Pantries, The Market, partner agencies).

? Physical Inventory/Cycle Counts: Coordinate and actively participate in regular physical

inventory counts and cycle count programs, ensuring minimal operational disruption and

maximum accuracy.

? Quality & Audits: Monitor product quality, inspect incoming and stored inventory for

damage or expiration, and ensure proper storage conditions, especially for

temperature-sensitive goods.

? Audit Readiness: Ensure the warehouse and all inventory processes are in perpetual

readiness for internal and external food safety and financial audits.

? Assist in generating sales orders and pick tickets

? This position is regularly required to stand, walk, reach with arms and hands, climb or

balance, and to stoop, kneel, crouch, or crawl

? Other duties and responsibilities as assigned

Requirements

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or

ability required. Reasonable accommodations may be made to enable individuals with disabilities

to perform the essential functions.

EDUCATION and/or EXPERIENCE:

? Excel working in a fast-paced, evolving environment and demonstrate the ability to

embrace the FTB's commitment to treat all people with equity and respect in pursuit of

our mission to feed people in need and mobilize our community to eliminate hunger

? Experience: 3+ years of experience in inventory control, warehousing, or logistics, with a

proven focus on process improvement and system management.

? WMS Expertise: Proficiency with Warehouse Management Systems (WMS) and RF

scanning technology.

? Leadership: Demonstrated leadership and training ability with excellent communication

and interpersonal skills.

? Analytical Skills: High level of attention to detail and strong analytical/problem-solving

skills, with the ability to conduct root cause analysis and implement solutions.

? Physical Ability: Ability to perform the physical requirements of a warehouse role,

including frequent lifting, standing, and operating powered industrial equipment

(certification preferred)

Salary Description

$42,700 - $44,030