Lead Payroll Specialist

THIS IS AN ONSITE POSITION LOCATED IN ROCHESTER, NY

Pay Rate: $24.94-$28 per hour

Pay within this range is based on experience and education

DEI Values Statement:

Mary Cariola Center recognized that a high performing organization is one that cultivates a culture where everyone feels like they belong. Through continued dialogue, education, a policy development, we are committed to integrating Diversity, Equity, Access and Inclusion into all aspects of our work. As an agency found on principles of inclusion, Mary Cariola Center fosters an environment where all are welcome, and our differences are respected and valued.

Duties and Responsibilities

• Process and complete accurate UKG payroll model
• Review and enter information into the HRIS/Payroll (UKG) system (new hires, job changes, salary increases, etc.)
• Complete the employee termination process within the HRIS/Payroll and Time and Attendance systems
• Complete new hire upload files, ensuring quality and accuracy
• Prepare and modify new hire import templates as needed
• Maintain the file of W-4’s
• Review and compute mileage reimbursement forms
• Prepare payroll checks for distribution
• Upload ACH direct deposit files to the bank according to the appropriate schedule
• Generate Day 0 for monthly close schedule
• Prepare wage increase and earnings import templates for upload
• Complete import of earnings files and wage increase files in UKG, reviewing for quality and accuracy
• Prepare and upload the weekly, quarterly and annual tax files
• Assign and maintain accurate position number and labor allocations at the employee level in UKG
• Submit requests to the AP Bookkeeper for all payments necessary (garnished wages, United Way, etc.)
• Act as Team Lead; helping to train the Payroll Specialist and managing the day to day distribution of work and related tasks
• Complete the Precheck quality review of the weekly pay cycle
• Process the Weekly payroll in the absence of the Payroll Specialist
• Act as the System Admin for Rapid! Client portal; problem solving card registration and activation issues
• Act as the System Admin for Ceridian tax filing; reconciling and resolving quarterly and year end variances
• Perform a weekly quality review of master file data (program, building, department, etc.)
• Validate the People record integration between UKG Pro and Workforce Management (we will be migrating to a new system within the next few months)
• Ensure that Supervisor assignments remain accurate and up to date in UKG Pro
• Perform monthly, quarterly and annual reviews (defined annual salaries, comparisons, etc.)
• Update and maintain the payroll operating procedures manual
• Identify and report policy and/or procedural related gaps related to Personnel Action Forms, following up with Human Resource Specialist and/or Human Capital Manager on corrective action
• Identify, problem solve and trouble shoot software or hardware issues, submitting a case with the vendor if required
• Plan, coordinate and conduct annual internal year-end review processes and prepare Employee W-2’s for distribution
• Create & maintain annual calendars in UKG Payroll and Time & Attendance systems
• Responsible for payroll timecard metrics reporting and follow up on missing approvals
• Complete reports and surveys (Department of Labor, Bureau of Labor Statistics CES, weekly unapproved time metrics, etc.)
• Interpret Mary Cariola policies and educate employees and managers on related payroll procedures
• Respond to Supervisor and/or employee inquiries in a timely manner
• Verify employment and salary to third parties  
• Develop training for Supervisors and employees
• Maintain employee schedules in time and attendance system upon new hire and/or job change
• Conduct monthly new hire orientation training for payroll procedures related to time and attendance and ways to receive their paychecks
• Maintain updated knowledge of payroll systems and organization procedures
• All other duties as assigned

Minimum Qualifications

• High School Diploma
• Knowledgeable of Payroll and Benefits Administration
• 5 or more years of work experience (at least 4 years must be in payroll)
• Ability to read, write, speak and understand English

Preferred Qualifications

• Associate’s degree in business administration or related field

EEO Statement:

We are an equal opportunity employer.  All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, domestic violence victim status, veteran or disability status.