Legal Administrative Assistant

Nationalfirm located in downtown is looking for a Corporate Legal AdministrativeAssistant for their Mergers and Acquisitions section.Schedule: Hybrid after 90 daysHours: 830am-5pm or 9am-530pm (37.5 hourweek)Parking: PaidBenefits: Full benefits offeredPerks: Access to fitness centerJob DescriptionCorporate - LegalAdministrative AssistantWe are seeking a proactive,highly organized Corporate Legal Administrative Assistant (LAA) tosupport attorneys in our Mergers & Acquisitions and Corporate practice inourHouston office. This position is ideal for a detail-orientedprofessional who thrives in a fast pacedtransactional environment,anticipates attorney and client needs, and enjoys workingcollaborativelyto provide exceptional client service.Essential Job Duties

• Provide comprehensive administrative support to attorneys practicing in mergers and acquisitions, corporate governance, and general business transactions.
• Prepare, revise, format, and proofread complex transactional documents, including purchase agreements, operating agreements, corporate resolutions, entity formation documents, closing checklists, signature packets, and correspondence.
• Assist with all phases of transactional matters, including organizing due diligence materials, maintaining electronic data rooms, assembling closing binders, and coordinating post-closing documentation.
• Open, maintain, and close client and matter files while ensuring compliance with firm policies and records management procedures.
• Manage attorney calendars, coordinate meetings, conference calls, and client presentations, while anticipating scheduling conflicts and priorities.
• Coordinate domestic and international travel arrangements, prepare itineraries, and process expense reimbursements.
• Prepare client engagement letters, conflict-related documentation, and matter intake requests.
• Enter attorney time accurately and timely while assisting with billing coordination, expense processing, and client billing inquiries.
• Communicate professionally with clients, opposing counsel, financial institutions, accountants, and other business professionals on behalf of attorneys.
• Prepare and distribute signature packets utilizing electronic signature platforms and coordinate execution of transactional documents.
• Assist with corporate entity maintenance, including organizing corporate records, annual filings, and governance documentation.
• Utilize firm technology and workflow systems efficiently, collaborating with centralized administrative teams to ensure timely completion of requests
• Coordinate with paralegals,Legal Administrative Assistants, and other business professionals to meet transaction deadlines and deliver seamless client service.
• Handle confidential and sensitive client information with the highest level of professionalism and discretion. 

Requirements:

• Bachelor’s degree or equivalent combination of education and relevant experience.

• Ten or more years of experience supporting corporate, transactional, or business law attorneys in a law firm or other professional services environment preferred.
• Experience supporting mergers and acquisitions, corporate governance, commercial finance, or other transactional legal practices is strongly preferred.
• Advanced proficiency withMicrosoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with document management systems, electronic billing platforms, PDF editing software, and electronic signature applications.
• Willingness to embrace emerging technologies, including AI-enabled productivity tools, and the ability to quickly learn new systems and processes.
• Exceptional document formatting and proofreading skills with strong attention to detail.
• Excellent organizational and time management skills with the ability to prioritize multiple assignments and consistently meet deadlines.
• Strong written and verbal communication skills with a professional and client-focused demeanor.
• Ability to exercise sound judgment, maintain confidentiality, and manage sensitive information with discretion.
• Demonstrated ability to work independently while contributing positively to a collaborative team environment.
• Ability to adapt to changing priorities and perform effectively in a fast-paced transactional practice.