Legal Administrative Assistant
Crowley Fleck PLLPBillings, Montana
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
Responsive recruiter
Our Billings, Montana office is currently seeking an experienced Legal Administrative Assistant.
POSITION SUMMARY:
The Legal Administrative Assistant works closely with attorneys and legal professionals in a collaborative environment. This position will provide direct support to assigned attorneys and is responsible for performing a variety of administrative and clerical support tasks to ensure high-quality service and efficient day-to-day operations. The number of attorneys supported is based on the workload of the attorneys and may increase or decrease based on the needs of the Firm.
KEY RESPONSIBILITIES:
- Maintains physical and electronic and case files.
- Opens and closes case files in accordance with firm procedures.
- Retrieves information as requested from records, email, files, and other related documents; prepares written summaries of data when needed.
- Prepares, formats, proofs, and files legal documents, contracts, briefs, motions, and pleadings as assigned.
- Schedules meetings, conferences, and depositions; maintains attorneys’ calendars with appointments, court appearances, and other deadlines as requested.
- Communicates professionally with courts, clients, opposing counsel, and other parties via phone, email, and in person.
- Assists assigned attorneys with time entry, travel arrangements, and expense reimbursements as needed.
- Performs general administrative tasks such as copying, scanning, filing, and data entry.
- Learns and adapts to new software tools, processes, and operational procedures.
- Responds to and resolves administrative inquiries and questions.
- May provide periodic backup support to other legal assistants and attorneys as needed.
- May provide periodic backup support to the receptionist’s duties as needed.
- Performs other related duties as assigned.
KEY SKILLS:
- Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.
- Able to maintain strict confidentiality of client and firm information; understands and implements general rules of ethical behavior applicable to legal personnel.
- Able to work in collaboration within a team and independently.
- Able to learn new skills as technology evolves.
- Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.
- Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.
- Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members.
- Flexible and able to respond quickly and positively to shifting demands and opportunities.
- Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
- Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information.
- Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.
- Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.
- Able to independently formulate sound decisions and select an effective course of action using available information.
MINIMUM QUALIFICATIONS:
- High school diploma or equivalent.
- Minimum of three years of experience in an administrative role preferred.
- Working knowledge of Microsoft Office Suite, Adobe, and other similar software.
- Must be able to read, comprehend, and follow written and verbal instructions.
- Valid driver’s license.
- Available to work overtime as needed and approved by assigned attorneys.
PHYSICAL REQUIREMENTS:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 25 pounds at times.
PAY & BENEFITS:The Firm offers a competitive wage and a comprehensive benefits package including:
- Medical, dental, and vision.
- Employer paid short and long-term disability.
- Voluntary life, accident, and critical illness.
- Flexible spending accounts.
- Vacation, sick, and personal leave.
- Paid parental leave.
- Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year).
DISCLAIMER: This job posting is not meant to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Crowley Fleck PLLP is a multi-service firm that handles a wide variety of legal matters. The firm has over 150 lawyers practicing in the areas of commercial litigation, insurance defense litigation, energy, mining and energy law, commercial transactions, banking and finance, creditors rights, real estate transactions and development, tax and estate planning, intellectual property matters, estate administration, employment law, governmental relations and lobbying. Our firm has eleven offices located throughout Montana, North Dakota and Wyoming.
We strive to provide an employee-friendly environment in which goal-oriented individuals thrive. We value our employee’s talents, skills and abilities and seek to foster an open, cooperative and dynamic environment in which we can all excel. Our people are what differentiate us from our competitors.
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FAQs About Legal Administrative Assistant Jobs at Crowley Fleck PLLP
What is the work location for this position at Crowley Fleck PLLP?
This job at Crowley Fleck PLLP is located in Billings, Montana, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Crowley Fleck PLLP?
Employer has not shared pay details for this role.
What employment applies to this position at Crowley Fleck PLLP?
Crowley Fleck PLLP lists this role as a Full-time position.
What experience level is required for this role at Crowley Fleck PLLP?
Crowley Fleck PLLP is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Crowley Fleck PLLP for this role?
Crowley Fleck PLLP offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Disability Insurance, Life Insurance, Paid Vacation, Paid Sick Leave, Parental and Family Leave, and 401k Matching/Retirement Savings for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Crowley Fleck PLLP?
You can apply for this role at Crowley Fleck PLLP either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.