Legal Administrative Assistant
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Overview
Job Description
Legal Administrative AssistantSan Francisco, CA | Hybrid | Full-Time
About the Role
The Legal Administrative Assistant (LAA) provides broad administrative and clerical support to attorneys and legal teams within a fast-paced law firm environment. This role is central to keeping daily operations running smoothly, requiring strong organizational skills, sharp attention to detail, and the ability to juggle multiple priorities simultaneously. The LAA works closely with Legal Support Assistants (LSAs) and Legal Executive Assistants (LEAs) to ensure work is properly allocated, completed on time, and meets the highest standards of quality.
Key Responsibilities
- Provide practice-specific support to multiple associates, partners, and attorneys; understand unique practice area requirements and prioritize work accordingly
- Draft, edit, and proofread legal documents, communications, and presentations to ensure accuracy and quality
- Support day-to-day information governance and records management — ensuring content is stored in approved repositories, organized per firm policy, and proactively managed through matter close-out
- Collaborate with other LAAs and LEAs on complex projects; delegate appropriately to LSAs and provide status updates to attorneys, escalating as needed
- Organize and monitor assignments within the firm's workflow management tools, including time entry and expense reimbursements
- Oversee billing matters including prebill processing, approval workflows, and final bill delivery; serve as attorney proxy for billing questions and follow-up
- Handle confidential and sensitive matters with discretion; serve as a trusted resource for associates and partners
Ideal Candidate
- Familiar with legal terminology, documentation standards, and best practices for law firm environments
- Proficient in Microsoft Office (Word, PowerPoint, Excel) and legal software such as iManage, Aderant, DocXTools, or Innova
- Comfortable with AI-powered tools for document production, review, and research
- Strong attention to detail with solid problem-solving instincts and the ability to make quick, sound decisions
- Effective communicator, both written and verbal, across attorneys, clients, and support staff
- Works well under pressure; stays organized and positive when managing competing deadlines
- Adaptable and open to feedback; eager to grow skills as tools and practice needs evolve
- Proficient in virtual collaboration platforms (Zoom, Microsoft Teams)
- Experience in workflow management or task-tracking roles a plus
Education & Experience
- Minimum: High School Diploma or GED
- Preferred: Bachelor's degree in Legal Studies, Business Administration, or related field
- 2+ years of experience in a legal setting under attorney or administrator supervision, or within a professional services environment
Compensation & Schedule
- Pay range: $37.50 – $53.18/hour (DOE); non-exempt, overtime eligible
- Hybrid schedule (in-office + remote)
- Full benefits package including medical, dental, vision, and 401(k)
No immigration sponsorship available. Agency submissions not accepted.
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