Legal Administrative Assistant

This Jobot Job is hosted by: Tony FasanoAre you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.Salary: $32 - $40 per hourA bit about us:We are seeking a dynamic and seasoned Legal Administrative Assistant to join our high-performing team. This is a full-time, permanent position that offers the opportunity to work in a fast-paced, innovative environment. This role is integral to the firm's operations and will provide comprehensive administrative support to our legal team. The successful candidate will have a strong background in estate planning, tax planning, probate, and trusts. If you are an experienced professional with a knack for organization and a keen eye for detail, we would like to hear from you.Why join us?

• Health Insurance
• Vision Insurance
• Dental Insurance
• 401K

Job DetailsResponsibilities:

• Provide administrative support to attorneys, paralegals, and other legal staff.
• Manage and maintain attorneys' calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.
• Assist with estate planning, tax planning, probate, and trusts.
• Manage time entries, billing, and invoicing processes to ensure accuracy and timeliness.
• Maintain electronic and paper filing systems, ensuring information is kept organized and easily accessible.
• Draft and proofread correspondence and legal documents, such as wills and contracts.
• Utilize document management system (NetDocs) effectively for proper storage and retrieval of documents.
• Perform other related duties as assigned, demonstrating flexibility and willingness to pitch in where needed.

Qualifications:

• Minimum of 5 years of experience as a Legal Secretary or Administrative Assistant in a law firm or professional services setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
• Experience with NetDocs or similar document management system is required.
• In-depth knowledge of legal procedures, terminologies, and protocols.
• Experience in estate planning, tax planning, probate, and trusts is highly desirable.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to handle multiple tasks simultaneously and prioritize workloads effectively.
• Demonstrated ability to maintain confidentiality and exercise discretion.
• Proven ability to work under pressure and meet tight deadlines.
• Strong interpersonal skills, with the ability to work independently and as part of a team.
• High level of professionalism and a proactive approach to work.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button._{Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy}