Legal Administrative Assistant

Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails.

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli seeks a candidate to immediately fill a Legal Administrative Assistant position in the Corporate department in their Nashville office. This role will require the candidate to be in office 5 days a week.

CORE RESPONSIBILITIES

• Responsible for a broad variety of administrative tasks including strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail
• Manage files, open and track new matters as requested by attorneys, and maintain all relevant document inclusions for the files
• Recognizing issues and proposing solutions to attorneys and other professionals
• Support attorneys with prebills

REQUIREMENTS

• 5+ years of relevant experience in a law firm
• Previous experience in corporate and transactional law preferred
• Very strong interpersonal skills and the ability to build relationships with management and staff
• Experience supporting attorneys with prebills
• Expert-level written and verbal communications skills
• Demonstrated active approaches to problem-solving with strong decision-making capability
• Highly resourceful team player with the ability to be extremely effective independently with strong decision-making capability
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Extreme proficiency in working with the Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), particularly Outlook
• Experience working with the following programs is beneficial: Interaction, iManage, Chrome River, Intapp, and Internet search engines.
• New technology/systems may be introduced from time to time, and so the candidate must be willing to learn and become proficient in news systems and software.
• Other essential requirements for this position include:
  • The ability to communicate effectively and professionally to develop rapport with co-workers as well as clients
  • The ability to maintain strong working relationships
  • The ability to exhibit meticulous attention to detail
  • The ability to handle confidential and sensitive information
  • Strong proofreading and typing skills.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.