Legal Administrative Assistant

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support a fast-paced, high-volume legal practice. This role provides comprehensive administrative, clerical, and operational support to attorneys and paralegals, with a strong focus on document preparation, court coordination, and case management.

This is a critical position responsible for ensuring accuracy, compliance, and the timely execution of legal and administrative processes across multiple jurisdictions. The ideal candidate thrives in a deadline-driven environment and can effectively manage competing priorities.

Key Responsibilities:

• Prepare, process, and distribute legal documents, including court filings, correspondence, and post-filing mailings
• Support attorneys and paralegals with case coordination, deadline tracking, e-filing, calendaring, and document management
• Manage high-volume inbound and outbound mail, including scanning, indexing, and distribution
• Coordinate court appearances, virtual hearings (Zoom/telephonic), mediations, and related documentation
• Serve as a point of contact with courts, registries of deeds, vendors, and courier services
• Handle administrative tasks such as bankruptcy notifications, PACER searches, SCRA requests, and certified document requests
• Maintain and organize case files, including opening, closing, and archiving files
• Assist with office operations, including supplies, mail handling, and coordination with building management and IT support
• Process invoices, filing fees, reimbursements, and expense-related items
• Maintain attorney bar memberships, CLE registrations, and licensing renewals
• Provide support for priority deadlines, rush filings, and special projects