Legal Administrator

State of Location:

New York

Position Summary:

IvyRehab is a rapidly growing network of outpatient physical, occupational, speech therapy, and ABA clinics, with over 700 locations across the United States. At Ivy, we are committed to providing exceptional care for our patients and fostering a culture of clinical and operational excellence. We are seeking a detail oriented and highly organized Legal Administrator to provide legal and administrative support to the organization's in-house legal department. This position will be responsible for legal spend and vendor management, contract administration, managing the lifecycle of our corporate entities, assisting with the legal due diligence of new acquisitions (M&A), conducting legal research, litigation support, corporate governance, risk management and ensuring that our clinical operations remain compliant with state-specific healthcare regulations.

Join Ivy Rehab's dedicated team where you're not just an employee, but a valued teammate! Together, we provide world-class care in physical therapy, occupational therapy, speech therapy, and applied behavior analysis (ABA) services. Our culture promotes authenticity, inclusion, growth, community, and a passion for exceptional care for every patient.

Job Description:

This position requires approximately 10% travel to our White Plains, NY corporate office and the candidate must be based in the surrounding region.

Key Responsibilities

• Entity Management & Governance: Maintain corporate records for all subsidiaries; manage annual reports, foreign qualifications, and DBAs across multiple states.

• Legal Spend & Vendor Management: Review invoices from external law firms and legal vendors, and track and report out on monthly and quarterly legal.

• M&A Support: Assist in the closing process for new clinic acquisitions, including document preparation, signature tracking, and post-closing integration.

• Contract Lifecycle Management: Draft, review, and organize standard agreements such as Non Disclosure Agreements, Business Associate Agreements, Facility Use Agreements and Vendor Agreements.

• Regulatory Compliance: Support the Legal and Compliance Teams by conducting legal research and ensuring adherence to HIPAA and healthcare-specific regulatory filings.

• Board & Executive Support: Prepare board minutes, resolutions, and maintain the corporate seal and minute books.

• Litigation and Risk Management Support: Assist with incident reporting, insurance claims and coordination with insurers and outside counsel

Qualifications & Skills

• Experience: 3+ years of administrative experience in a healthcare legal setting (in-house legal department or law firm healthcare group)

• Education: Bachelor's degree; Paralegal Certification preferred.

• Technical: Proficiency High expertise in Entity Management Software (e.g., Cogency), contract lifecycle management (CLM) software and e-signature tools (e.g., Docusign). High proficiency in Microsoft Office Suite (Word, Excel, Powerpoint) for document formatting and reporting. Experience with Jotform and Smartsheet is a plus.

• Communication: Ability to translate complex legal requirements into actionable steps for support services stakeholders, clinic directors and regional leaders.

• Soft Skills: High emotional intelligence and the ability to thrive in a fast-paced, results driven environment.

Why Choose Ivy?

• Best Employer: A prestigious honor to be recognized by Modern Healthcare, signifying excellence in our industry and providing an outstanding workplace culture.

• Exceeding Expectations: Deliver best-in-class care and witness exceptional patient outcomes.

• Incentives Galore: Eligibility for full benefits package beginning within your first month of employment. Generous PTO (Paid Time Off) plans and paid holidays.

• Empowering Values: Live by values that prioritize teamwork, growth, and serving others.

Compensation ranges from $75,000.00 - $80,000.00 based on experience.

We are an equal opportunity employer, committed to diversity and inclusion in all aspects of the recruiting and employment process. Actual salaries depend on a variety of factors, including experience, specialty, education, and organizational need. Any listed salary range or contractual rate does not include bonuses/incentive, differential pay, or other forms of compensation or benefits.

ivyrehab.com