Legal Assistant

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

POSITION SUMMARY

The Community Association Legal Assistant provides comprehensive support to assigned attorneys while assisting the Collections and Foreclosure Department with managing documentation, coordinating case activities, and ensuring the timely and accurate processing of matters related to community association (HOA/POA) law, collections, and foreclosure actions.

CA LEGAL ASSISTANT DUTIES:

• Manages calendars and scheduling.
• Interacts with prospective and existing clients as required.
• Processes attorney expense reports.
• Enters attorney time into billing software (Aderant).
• Edits unbilled time reports or preliminary bills prior to monthly deadlines.
• Files documents and emails in the document management system (iManage).
• Ensures the accuracy of information in the customer relationship management system (InterAction).
• Manages all documentation related to the file-opening process.
• Oversees file-closing procedures to ensure all funds are cleared and distributed and vendor invoices are paid.
• Performs corporate searches.
• Assists in creating, editing, revising, and finalizing documents, including but not limited to letters, exhibits, memoranda, amendments, addenda, covenant enforcement letters, and contracts.
• Maintains the Marketable Record Title Act (MRTA) log and tickler system for all Homeowner Association (HOA) and Property Owners Association (POA) clients.
• Assists in drafting MRTA notification letters.
• Prepares annual and special meeting notice packages.
• Processes incoming and outgoing mail.
• Handles telephone communications, including taking detailed messages and routing them to the appropriate attorney or supervisor.
• Performs other duties as assigned.

COLLECTIONS & FORECLOSURE SUPPORT:

• Manages incoming and outgoing mail and correspondence.
• Prepares client communications, including miscellaneous correspondence.
• Prepares administrative letters, such as payment letters, using the firm’s foreclosure software (LawBase).
• Coordinates and processes vendor orders.
• Prepares monthly status reports for paralegal review.
• Emails and saves final status reports to clients in iManage.
• Electronically files pleadings in various counties throughout New Jersey, New York, and Pennsylvania.
• Processes electronic recordings.
• Processes trust and firm check requests, as well as check deposits.

REQUIRED SKILLS/ABILITIES:

• Strong verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Exceptional organizational skills and attention to detail.
• Effective time management skills with a proven ability to meet deadlines.
• Ability to organize files and manage workflow efficiently.
• Ability to maintain confidentiality and exercise discretion and sound judgment.
• Proficient in Microsoft Office Suite or related software.

EDUCATION AND EXPERIENCE:

• Associate Degree in Paralegal Studies or related field required; bachelor’s degree in Paralegal Studies or related field preferred.
• A minimum of three years related experience in a law firm or corporate legal environment required.

Replies are given within 24 hours, so apply today for immediate consideration.

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.