Legal Assistant - Office of General Counsel (OGC)

Please be sure to submit a current resume when applying for this position

POSITION SUMMARY

The Legal Assistant performs diverse clerical duties for two attorneys or as requested by the General Counsel, including processing of mail and telephone calls, or other processing of correspondence or documents of a highly confidential nature.  Requires well-developed keyboard/computer skills and high levels of interpersonal skill, tact, and organizational ability.

COMPENSATION

• Full- time hourly position with benefits
• Remuneration: Grade 5 ($22.67 - $34.01)

BENEFITS

Hourly employees are eligible for benefits including health insurance, paid time off, and retirement savings plans, with eligibility based on hours worked.

SUPERVISOR

Todd McFarland

ESSENTIAL JOB FUNCTIONS

• Assists supervising attorneys in drafting, preparing, and monitoring reports, publications, special projects, and documents as requested.
• Maintains correspondence and other files for supervising attorneys.
• Prepares travel expense reports as requested for supervising attorneys.
• Maintains all departmental attorneys’ bar/association memberships.
• Maintain supervising attorneys’ special library series and volumes and shelf new books.
• Processes all check requests and bills.
• Receives visitors to OGC in a courteous and professional manner.
• Maintains daily calendar of appointments, meetings, conferences, and schedules appointments as directed by supervising attorneys.
• Processes correspondence or other written material.
• Processes incoming mail.
• Maintains the Group Letter Ruling notifications with the IRS and provides confirmation letters to denominational entities and churches as required.
• Handles telephone calls: answering inquiries and assisting in specialty area(s) (under attorney supervision).
• Responds (under attorney supervision) to legal inquiries within expertise.
• May include administrative secretarial responsibilities and duties.
• Must be a member in regular standing of the Seventh-day Adventist Church
• Must maintain a regular and reliable attendance schedule
• Other duties as assigned

Education and Experience

• High school diploma or equivalent required; associate degree or coursework in office administration preferred but not required.
• Recent, relevant experience as a legal secretary, executive assistant, or office manager supporting attorneys or senior professionals preferred but not required.
• Demonstrated ability to manage calendars, correspondence, and confidential information with accuracy and discretion.
• Strong proficiency in Microsoft Office and modern office procedures.

Knowledge, Skills & Abilities

• Well-developed knowledge of principles, policies and beliefs of the General Conference and the Seventh-day Adventist Church.
• Requires knowledge of up-to-date office procedures such as filing, telephone techniques, office equipment (including Microsoft Word, computer software and related equipment).
• Well-developed English language usage (grammar, spelling, punctuation, etc.) in written and oral forms, and the ability to work under pressure and with many interruptions.
• A high degree of accuracy is essential.  Position requires absolute confidentiality at all times.