Legal Assistant

ROLE

• Provide witness management assistance before, during, and after trial
• Work directly with fact witnesses regarding court, pre-trial conference, and grand jury appearances
• Receive visitors and respond to phone calls, questions, and inquiries from fact witnesses
• Obtain information and documents needed to arrange witness travel and reimbursements
• Notify fact witnesses of travel arrangements, appearance dates, times, and related instructions
• Identify special circumstances or needs that may require Assistant United States Attorney review
• Confer with Assistant United States Attorneys regarding witness appearances and special authorizations
• Complete and submit documentation for special authorizations before arranging travel
• Confirm witnesses receive travel documents, appearance dates, and appearance times
• Arrange fact witness travel and lodging according to DOJ and USAO policies and procedures
• Meet fact witnesses upon arrival for hearings, pre-trial conferences, and related appearances
• Provide courtroom orientation and accompany witnesses to court when needed
• Ensure witnesses have access to a safe waiting area
• Collect documentation and signatures needed for fact witness reimbursement
• Prepare and submit witness vouchers and other reimbursement documentation
• Provide status updates on pending and completed fact witness vouchers
• Gather supporting documentation and assist with Government Travel Account reconciliation
• Coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, and investigative agencies
• Complete recurring documents according to required style, format, and procedural rules
• Draft letters that require knowledge of legal procedures and fact witness terminology
• Establish and maintain fact witness files, documents, calendars, and databases
• Assemble fact witness file materials according to DOJ regulations and office procedures
• Track hearings, trial dates, grand jury appearances, and scheduling conferences
• Perform administrative and logistical duties related to fact witness management

• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint required
• Strong oral and written communication skills required
• Strong organization skills and attention to detail required
• Knowledge of legal procedures and terminology related to fact witness support preferred
• Knowledge of witness management procedures and protocols preferred
• Experience using legal office databases or USAO systems preferred

• One year of legal experience required
• Experience working with witnesses preferred
• Experience supporting a legal office, court, law enforcement agency, or government office preferred
• Experience with file management, database maintenance, scheduling, and document preparation preferred
• Experience coordinating travel, reimbursements, vouchers, or administrative records preferred

• High school diploma required
• Undergraduate degree preferred

• Louisville, KY 40202

• N/A

• U.S. citizenship required as it supports the U.S. federal government

• Department of Justice (DOJ)

• Travel may be required

• 40 hours a week
• 8 hours per day

• Employment Classification Eligibility — Nonexempt

• Not eligible for relocation benefits