Legal Assistant - Civil Defense Litigation

Legal Assistant – Civil Defense LitigationTampa, FLFull-Time 3+ Years Civil Litigation SupportAre you a detail-driven, highly organized legal assistant with experience supporting civil defense litigation? We’re seeking a seasoned professional who can provide exceptional administrative and litigation support to multiple attorneys within a fast-paced, collaborative defense team for a firm based in Tampa, FL.If you thrive in a deadline-driven environment, enjoy solving problems proactively, and can manage multiple priorities with ease—this could be the perfect opportunity.KEY RESPONSIBILITIES• Draft, review, revise, and format legal documents, pleadings, discovery, correspondence, and motion materials.• Review, organize, and distribute all incoming mail, faxes, and emails.• Prepare, send, and track outgoing mail, discovery responses, and filings.• Open new matters, run conflict checks, and maintain organized paper and electronic client files.• Manage file scanning, naming conventions, saving protocols, and destruction schedules.Communication & Scheduling• Communicate professionally with attorneys, clients, insurance adjusters, opposing counsel, vendors, and experts.• Schedule depositions, hearings, mediations, site inspections, and other litigation events.• Answer and route attorney calls; take clear, detailed messages.• Maintain and update attorney calendars, deadlines, filings, and deliverables.Filing & Trial Support• Assist with state and federal e-filings (with attorney approval).• Print, organize, and circulate e-filed documents and case materials.• Prepare trial binders, exhibit lists, demonstratives, and mediation materials.• Assemble deposition, mediation, and hearing binders.Billing, Administrative & Team Support• Review and release attorney time entries in accordance with defense-side billing guidelines.• Prepare attorney expense reports and coordinate travel arrangements.• Process vendor invoices and manage litigation cost tracking.• Review pre-bills, finalize invoices, send client billing, and follow up on outstanding balances.• Respond to billing guideline questions from clients or adjusters.• Assist with onboarding and training new support staff.• Provide backup support for other assistants and additional projects as needed.WHAT WE’RE LOOKING FOR• High school diploma or equivalent required.• 3+ years litigation secretary/assistant experience, civil defense preferred.• Strong understanding of state and federal litigation procedures and e-filing.• Proficiency in Microsoft Office and comfort with legal software.• Excellent communication, organization, and multitasking abilities.• Ability to work independently while supporting a team of busy litigators.• Strong problem-solving skills with a proactive, can-do mindset.• Ability to thrive in a fast-paced, high-volume environment.BENEFITS & PERKS• Competitive salary• Paid time off + paid holidays• Paid parking• Free on-site gym access (Mon–Fri, 6:00 AM – 8:00 PM)• Health insurance with firm-paid HSA contributions (select plans)• Dental & vision insurance• Firm-paid life insurance• Firm-paid short-term disability• Optional Aflac supplemental plans• Free Calm app subscription• Access to a Financial Wellness ProgramTempExperts is an equal opportunity employer.