Overview
Job Description
About the Role
We are seeking a detail-oriented and highly organized Personal Injury Legal Administrative Assistant to support a busy personal injury practice. The ideal candidate will possess strong administrative skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.
This position plays a key role in supporting attorneys and legal staff by managing client communications, maintaining case files, coordinating appointments, and ensuring the efficient handling of day-to-day administrative functions.
Key Responsibilities
- Serve as the primary point of contact for clients, medical providers, insurance companies, and court personnel.
- Answer and direct incoming calls, emails, and correspondence.
- Open, organize, and maintain electronic and physical client files.
- Schedule client meetings, depositions, medical appointments, and court-related deadlines.
- Request and track medical records, bills, and other case-related documentation.
- Prepare and process legal correspondence and routine documents.
- Monitor case status and assist with case progression from intake through settlement.
- Maintain accurate records within the firm's case management system.
- Assist attorneys and paralegals with administrative and clerical tasks as needed.
- Ensure all documentation is filed accurately and timely.
Qualifications
- Previous experience in a law firm, legal department, or professional office setting preferred.
- Personal injury experience strongly preferred.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
- Ability to prioritize tasks and meet deadlines.
- Professional demeanor with strong customer service skills.
- High attention to detail and accuracy.
Preferred Skills
- Experience working with legal case management software.
- Knowledge of personal injury litigation processes and terminology.
- Familiarity with obtaining medical records and communicating with healthcare providers and insurance carriers.
If interested, please email for immediate consideration!
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.
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