Legal Billing & Collections Specialist
Gateway Search AssociatesPhiladelphia, Pennsylvania
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
Our Client, a prestigious law firm located inCenter City, Philadelphia, is seeking a Billing Specialist to join their growingteam. This is an exciting opportunity to contribute to the firm’s operations while working in a dynamic and professional environment. The ideal candidatewill have experience in legal billing, attention to detail, and a passion foraccuracy.
Prepare and Review Client Billing
- Prepare and process monthly attorney billing in accordance with firm policies and client-specific billing guidelines.
- Review, edit, and finalize pre-bills and invoices while identifying and resolving billing discrepancies.
- Ensure that bills reflect accurate time entries, expenses, and fees.
- Execute complex billing arrangements, including electronic billing, split billing, fixed fee arrangements, and discounts.
Billing Data Management
- Enter and maintain accurate timekeeping and billing data in the firm’s billing software.
- Ensure that all relevant information is updated and correct.
Coordination with Attorneys and Staff
- Serve as the primary liaison between attorneys, clients, the accounting department, and third-party eBilling vendors.
- Work closely with attorneys, paralegals, and other team members to ensure timely and accurate billing.
- Respond to inquiries related to billing issues and concerns.
Handle Discrepancies and Adjustments
- Address client inquiries regarding invoices, providing clarification and adjustments as needed.
- Resolve billing discrepancies in a timely and professional manner.
Reporting and Financial Analysis
- Generate billing and collections reports while becoming a subject matter expert on attorney billing matters.
- Assist with the preparation of billing reports and assist with monthly financial close processes.
Billing Process Optimization
- Identify opportunities to streamline billing procedures and ensure that processes are in line with industry best practices.
Maintain Confidentiality
- Handle sensitive financial data with discretion and ensure compliance with all confidentiality policies.
Requirements
Experience in billing, preferably in alaw firm environment.
Strong proficiency in billing software (e.g., Elite, TimeSlips, orsimilar).
Knowledge of Microsoft Office Suite (Excel, Word, Outlook).
Excellent organizational skills and attention to detail.
Strong communication skills, both written and verbal.
Ability to work independently and as part of a team.
Knowledge of legal terminology and billing practices is a plus.
Benefits
Free benefit to employees
- Health, Dental & Vision insurance
- Life insurance
- Disability benefits
- 401(k) match after one month of employment
- Paid time off
- Vision insurance
- Medical and dependent carespending accounts
- Commuting and parking pre-tax accounts
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FAQs About Legal Billing & Collections Specialist Jobs at Gateway Search Associates
What is the work location for this position at Gateway Search Associates?
This job at Gateway Search Associates is located in Philadelphia, Pennsylvania, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Gateway Search Associates?
Employer has not shared pay details for this role.
What employment applies to this position at Gateway Search Associates?
Gateway Search Associates lists this role as a Full-time position.
What experience level is required for this role at Gateway Search Associates?
Gateway Search Associates is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Gateway Search Associates for this role?
Gateway Search Associates offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Disability Insurance, Life Insurance, Family/Dependent Health, Paid Vacation, and 401k Matching/Retirement Savings for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Gateway Search Associates?
You can apply for this role at Gateway Search Associates either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.