Legal Billing Coordinator 70717

Key Responsibilities

Prebill Generation & Time Management

• Review Work-in-Progress (WIP) ledgers to ensure all unreleased time and expense entries are finalized.
• Release and approve pending time entries to lock them for the active billing cycle.
• Generate, organize, and distribute prebills from the LMS by originating attorney or billing attorney.

Prebill Review & Time Transfers

• Process returned, marked up prebills from attorneys by accurately executing edits, fee adjustments, and write-downs.
• Review and refine time entry narratives for clarity, grammar, and compliance with strict client billing guidelines.
• Execute time transfers to safely move misallocated time entries between matters.

Trust Accounting & Unallocated Cash (UAC)

• Manage client trust ledgers and apply trust funds to satisfy approved, outstanding final invoices.
• Investigate and reconcile Unallocated Cash (UAC) to ensure unapplied payments are correctly matched to open invoices.
• Monitor retainer balances and assist with trust disbursement tracking.

Client Data Maintenance

• Maintain clean master data by updating client profiles, billing addresses, and delivery preferences.
• Configure custom client billing arrangements, including specialized discount rates, payment terms, and tax settings.

Invoicing, LEDES, & E-Billing Uploads

• Finalize, post, and print/email traditional PDF invoices for standard-billing clients.
• Map UTBMS task, activity, and expense codes accurately to prevent invoice rejections.
• Generate, format, and audit LEDES files for corporate e-billing.
• Upload finalized LEDES invoices directly to third-party e-billing portals and proactively resolve any immediate validation errors.

Qualifications & Skills

• Experience: 4+ years of hands-on legal billing experience within a law firm environment.
• Software Proficiency: Advanced knowledge of popular Legal Management Systems (LMS) and major third-party e-billing portals such as, as CounselLink, LegalX, Tymetrix, Legal Tracker, CounselGo, Brightflag, BillingPoint.
• Excel Proficiency: Advanced Excel skills for reporting and complex data reconciliation.
• Technical Skills: Mastery of LEDES file structures, UTBMS coding, and WIP/ledger reconciliation.
• Communication: Strong written communication skills for editing narratives and collaborating with firm partners.
• Attention to Detail: Exceptional accuracy in data entry, financial calculations, and compliance auditing.

Please reference job ID #70717.