Legal Billing Specialist
Capstone Search PartnersCharleston, South Carolina
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Job Description
The Opportunity: Legal Billing Specialist 💎
Email resumes to: Hayley.christina@capstonesp.com
Premier law firm: [to be disclosed]
Job title: Legal Billing Specialist
Division: Legal Accounting Division
Job type: Full-Time and Direct-Hire
Schedule: Fully Onsite
Position Overview
We are seeking a detail-oriented and experienced Legal Billing Specialist to join our dynamic Accounting Department. The ideal candidate will be responsible for managing all aspects of the billing process, including setup, maintenance, electronic billing (e-billing), compliance, and accounts receivable. This role requires a strong understanding of legal billing procedures and systems, exceptional communication skills, and the ability to work in a fast-paced law firm environment.
Key Responsibilities:
- Prepare, update, and maintain client and matter billing arrangements, ensuring accurate implementation of rate structures, billing guidelines, and client-specific requirements.
- Generate pre-bills, process revisions, and finalize client invoices in accordance with firm and client deadlines.
- E-Billing: Submit electronic invoices through various client-specific e-billing platforms; monitor and resolve submission issues to ensure timely approval and payment.
- Ensure billing practices align with client billing guidelines and firm policies; proactively identify and resolve compliance issues.
- Assist with collections efforts, including tracking outstanding balances, sending reminders, and communicating with clients and attorneys to resolve billing disputes.
- Utilize Aderant (or similar legal billing software) and Microsoft Office Suite (especially Excel) for reporting, data analysis, and process improvements.
- Liaise effectively with attorneys, clients, and internal departments to resolve billing-related inquiries and ensure a smooth workflow.
Qualifications
- Minimum 3–5 years of legal billing experience in a law firm setting is required. Experience with Aderant is strongly preferred.
- Proficiency in Excel, Microsoft Word, and Outlook is essential.
- Excellent written and verbal communication skills are mandatory. Must be comfortable interacting with professionals at all levels.
- Detail-Oriented: Strong attention to detail and accuracy in billing practices is critical.
- Problem Solving: Ability to investigate and resolve billing and payment discrepancies efficiently and diplomatically.
- Familiarity with client e-billing portals (e.g., BillBlast, Serengeti, CounselLink)
- Experience supporting timekeepers with complex client billing arrangements.
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FAQs About Legal Billing Specialist Jobs at Capstone Search Partners
What is the work location for this position at Capstone Search Partners?
This job at Capstone Search Partners is located in Charleston, South Carolina, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Capstone Search Partners?
Employer has not shared pay details for this role.
What employment applies to this position at Capstone Search Partners?
Capstone Search Partners lists this role as a Full-time position.
What experience level is required for this role at Capstone Search Partners?
Capstone Search Partners is looking for a candidate with "Senior-level" experience level.
What is the process to apply for this position at Capstone Search Partners?
You can apply for this role at Capstone Search Partners either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.