Legal Billing Specialist

This Jobot Job is hosted by: Ashley HuntAre you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.Salary: $50,000 - $60,000 per yearA bit about us:We are a thriving construction defect litigation and insurance defense firm based in Diamond Bar, California. With nine attorneys and approximately twenty staff firm-wide, we represent a broad range of construction trades and work with major carriersWhy join us?We are seeking an experienced Legal Billing Specialist to join our team and take full ownership of our billing operations. This is a high-impact role that directly drives firm revenue. You will work closely with firm leadership, attorneys, and paralegals to ensure timely, accurate, and compliant invoicing across all matters and carrier relationships. This position is fully remote.Job DetailsKey Responsibilities

• * Manage end-to-end billing for all active matters, including time entry review, invoice preparation, and submission across all billing platforms
• * Prepare and submit LEDES 1998B formatted invoices for insurance carrier clients, with strict adherence to carrier-specific billing guidelines and activity/task codes
• * Work within carrier e-billing portals including TyMetrix (Gallagher Bassett), as well as Nationwide and Scottsdale billing systems
• * Review and edit attorney and paralegal time entries for compliance with firm billing standards, banned terminology, block billing rules, and description quality requirements
• * Coordinate with timekeepers (attorneys and paralegals) to ensure timely time entry submission and accurate billing
• * Manage billing in Sage Timeslips (or equivalent legal billing software); generate invoices, run reports, and reconcile accounts
• * Track outstanding invoices, follow up on unpaid balances, and assist with collections communication
• * Maintain billing records, matter codes, and client/matter setup in firm systems
• * Identify and flag potential billing compliance issues before submission; proactively enforce firm billing guidelines
• * Assist with billing audits and carrier billing guideline reviews
• * Generate periodic billing and revenue reports for firm leadership

Required Qualifications

• * Minimum 3 years of legal billing experience, preferably in a litigation, insurance defense, or construction defect firm
• * Demonstrated proficiency with LEDES 1998B billing format and task-based billing (ABA/UTBMS codes)
• * Experience with at least one major legal billing platform (Sage Timeslips, Clio, MyCase, BillQuick, or equivalent)
• * Familiarity with insurance carrier e-billing portals and carrier billing guidelines
• * Strong attention to detail and ability to catch and correct billing description issues before submission
• * Excellent written communication skills for coordination with attorneys and carrier contacts
• * Ability to work independently and meet billing cycle deadlines without close supervision

Preferred Qualifications

• * NALS certification (ALS, PLS, or PP designation) or equivalent professional legal credential
• * Experience with Gallagher Bassett TyMetrix or similar carrier billing systems
• * Prior experience billing for Nationwide, Scottsdale, or other major insurance carriers
• * Familiarity with California-specific billing and litigation practices
• * QuickBooks or other accounting software familiarity for billing reconciliation
• * Experience in a construction defect or general liability insurance defense firm

Software & SystemsWe currently use Sage Timeslips and are open to evaluating other best-in-class legal billing platforms. The right candidate will help inform that decision.

• * Sage Timeslips (current platform — experience preferred)
• * LEDES 1998B billing format
• * TyMetrix / e-billing carrier portals
• * Microsoft 365 / Outlook
• * QuickBooks (basic familiarity helpful)

What We Offer

• * Fully remote position — work from anywhere in the United States
• * Competitive salary commensurate with experience
• * Stable, growing firm with a collegial culture
• * Direct working relationship with firm leadership
• * Opportunity to shape and improve billing systems and processes firm-wide

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button._{Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy}