Legal Billing Specialist

The Maine Legal Group is seeking a highly organized, detail-driven Accounts Receivable Specialist to execute and manage the firm’s bi-monthly billing workflow: statements, trust accounting, accounts receivable, client replenishment workflows, client communications regarding billing and collections, and financial reporting.

The ideal candidate is process-oriented, confident in managing legal billing and trust compliance systems, enjoys working with clients, and has strong follow-through and negotiation skills to help accelerate cash flow through collections. Previous demonstrable experience in these areas should be clearly reflected on the candidate’s resume.

Payroll and firm operations depend on the accuracy, timeliness, and precision of this position.

$45,000 - $60,000 commensurate with experience

• Manage client billing operations, including onboarding clients to billing procedures and responding to billing inquiries.
• Oversee bi-monthly RFA and FFA billing cycles, ensuring accuracy across all matters.
• Monitor retainer balances and replenishment thresholds, process replenishment requests, and manage payment follow-up.
• Monitor and manage IOLTA/Trust & NOTA accounts, including compliant trust-to-operating transfers and adherence to trust accounting rules.
• Maintain accurate AR tracking, operating ledgers, and financial records in audit-ready condition.
• Ensure system-wide billing accuracy across MyCase, QuickBooks, LawPay, and M&T Bank’s NOTA system.
• Generate cycle totals, courtesy statements, financial summaries, and billable hour reports for leadership.
• Maintain professional relationships with clients to ensure timely payments and resolution of payment concerns.
• Identify and implement workflow improvements within billing systems.

• 3+ years of AR, billing, and bookkeeping experience.
• Experience in legal billing, trust accounting, or law firm bookkeeping strongly preferred.
• Proficiency with MyCase (or Clio), LawPay, QuickBooks, and trust accounting systems preferred.
• Attention to detail in accounting software (QuickBills, IOLTA/Trust - NOTA).
• Professional communication skills and customer service experience. 
• Ability to manage multiple deadlines and structured cycles.
• Advanced Excel skills.
• Reside on the East Coast, in the U.S., available to work Eastern Time business hours. 
• Strong follow-through abilities and accountability.
• Comfortable coordinating with attorneys and leadership.
• Must be MAC Proficient.

The Maine Legal Group, located in Kennebunk, Maine, is a well-established criminal defense and family law firm known for delivering high-quality, results-driven legal services. Behind that work is a team that values strong systems, clear processes, and professionals who take pride in keeping operations running smoothly. Join a collegial team where collaboration and shared success matter.

Applicants must be based in the United States, preferably on the East Coast, and available to work within the Eastern Time Zone. We offer a competitive salary based on experience, with comprehensive health benefits, a 401(k), and other financial perks, and the opportunity to grow with a quickly expanding firm.