Legal Calendar Clerk

Legal Calendar ClerkSuccessful candidates have exceptional attention to detail, strong organizational skills, and the ability to work effectively in a fast-paced legal environment. The Legal Calendar Clerk plays a key role in supporting attorneys and staff by helping the firm stay compliant with court rules and deadlines. Position Responsibilities

• Perform calendaring/docket functions in ProLaw and Outlook.
• Review court website and calendar all relevant dates.
• Review and calendar all incoming documents and correspondence deadlines.
• Review, calendar, and process all incoming/outgoing mail to determine due dates and any deadlines; enter as necessary in ProLaw and attorney’s calendar.
• Create new matters in ProLaw and Word in compliance with firm policies.
• Calculate court and firm deadlines and enter in ProLaw and attorney’s Outlook calendar.
• Process and forward information regarding each deadline docketed to the appropriate staff and attorneys.
• Assist with maintenance of our litigation database; including maintaining accurate client information and case status in ProLaw.
• Respond to inquiries from attorneys and staff regarding docket entries. 
• Prepare ProLaw reports for attorneys and staff.
• Maintain rule sets used in ProLaw software. 
• Provide ongoing training and exposure to our staff and attorneys with docket policies, procedures, best practices and changes to court and firm rules and deadlines.
• Monitor the electronic court filings.
• Stay updated on California Code of Civil Procedure (CCP) and local court rules to ensure strict compliance.
• Ensure all entries are properly annotated and verified for accuracy before finalizing the record and generating documents.
• Assist in providing vendor invoices to accounting.
• Saving and renaming documents (per firm’s procedures) in the appropriate electronic folders.
• Assist in maintaining documents and folders in an organized manner.
• Assist with assigned special projects.
• Perform other work-related duties as assigned.

Position Requirements

• A minimum of two (2) years' experience in calendaring in a law firm or law department
• Proficiency in ProLaw or a similar docketing program
• Experience with automated docketing/calendaring programs
• Familiarity with docketing best practices, resourceful in obtaining data accuracy verification
• Knowledge of and a strong understanding of California state/federal court rules and civil procedures
• Must be dependable and responsible
• Familiarity with legal processes and terminology is required
• Excellent interpersonal skills, including written and verbal communication
• Ability to multitask with high attention to detail and excellent follow-through on all items
• Ability to prioritize in a fast-paced environment
• Ability to perform duties and responsibilities with minimal direction
• Advanced knowledge of Microsoft Office Suite and a minimum of intermediate experience with Adobe Creative Suite (or similar program)
• Should be resourceful and a good problem-solver
• Ability to effectively organize, prioritize, and complete tasks
• High standards of ethics, professionalism, and judgement

Benefits and Terms

• Medical, dental, and vision insurance
• Health Reimbursement Account
• 401(k) with employer match
• Flexible schedule
• Flexible spending accounts
• Company-paid Life/AD&D, Short-Term Disability and Long-Term Disability insurance
• Employee Assistance Program
• Paid time off