Legal Executive Assistant

This firm is seeking an experienced Executive Assistant to provide high-level administrative support within a fast paced law firm setting. This position requires incredibly high touch, white glove service, attention to detail, problem solving skills, and the ability to proactively anticipiate needs.

Client Details

This law firm is consistently top ranked globally and has a culture of collaboration and growth. The NYC office is in office 3 days a week in Midtown Manhattan

Description

• Manage and organize executive calendars, including scheduling meetings and appointments.
• Prepare and edit correspondence, reports, and presentations with accuracy and attention to detail.
• Serve as the primary point of contact for internal and external communications on behalf of Partners and attorneys
• Prepare engagement letters and new client/matter memos, and update active client/matter number lists to assist with the new business process.
• Assist in promoting business development through entry of activities, maintenance of contacts, and assembling of mailing lists.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Assist in preparing materials for meetings and presentations.
• Maintain an organized filing system for documents and records.
• Collaborate with other administrative staff to ensure smooth office operations.

Profile

A successful Executive Assistant should have:

• High school diploma or equivalent; Bachelor's degree preferred
• 3+ years of experience in legal or professional services environments.
• Strong organizational and multitasking skills to manage complex schedules and tasks.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Proven ability to handle confidential information with discretion.
• High attention to detail and accuracy in all tasks.
• Proactive problem-solving skills and a professional demeanor.

Job Offer

• Competitive annual salary ranging from $90,000 to $100,000 USD.
• Standard benefits package to support your professional and personal needs.
• Opportunities to work within a large organization in the Professional Services industry.
• A permanent position offering stability and growth potential.

If you are ready to take the next step in your career as an Executive Assistant, we encourage you to apply today!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.