Legal File Clerk

Job Title: Legal File Clerk Location: 100 Deforest Ave, East Hanover, NJ 07936 Pay rate: $22.97 - $23.29 Work Schedule: Onsite (East Hanover, NJ), Monday Friday, 9:00 AM 5:00 PM (40 hours/week)

Overview

Mondele z International is seeking a detail-oriented Legal File Clerk for a 3-month contract role (11/02/2026 to 02/01/2027) based onsite at their East Hanover, NJ headquarters. This project-based role is focused on organizing, digitizing, and archiving physical legal documentation. Responsibilities include physically sorting file archives, cross-referencing file data using Excel spreadsheets, scanning documents into electronic file systems (E-Files), and packing and cataloging physical files into boxes for offsite retention storage.

Job Specifications

• Educational & General Qualifications:
  • High school diploma or equivalent required; prior experience in legal administration, file management, or records processing preferred.
  • Strong computer literacy with proficiency in Microsoft Office (Excel, Word, Teams).
  • High level of attention to detail and ability to work both independently and collaboratively.
• Top Required Skills & Responsibilities:
  • File Sorting & Data Verification: Physically locate, sort, and categorize paper legal files by cross-referencing records against data in Excel spreadsheets (utilizing functions such as sort, find, and filter).
  • E-Filing & Digitization: Perform document scanning to convert paper records into digitized E-Files in accordance with company archiving standards.
  • Cataloging & Offsite Packing: Accurately pack, index, and catalog physical file boxes designated for offsite retention shipping.
  • Digital Communication & Tools: Utilize MS Teams (chat/meetings) and MS Word for project updates, team communication, and status tracking.
• Physical Requirements:
  • Ability to move around continuously in a physical file room environment.
  • Capability to endure long periods of standing, bending, lifting, and carrying file boxes/folders.

Benefits (employee contribution):

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.