Legal Office Manager/Administrator

Office Administrator needed for large well-established Law Firm with offices in every stateThis Jobot Job is hosted by: Joseph CalabreseAre you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.Salary: $90,000 - $125,000 per yearA bit about us:Founded in 1974, we are prominent American law firm and the first in U.S. history to establish offices in all 50 states. We employ more than 1,800 attorneys across over 85 offices.Why join us?

• Ability to work for a large firm
• Career growth
• Medical
• Dental
• Vision
• 401k

Job DetailsThe Office Administrator supports the Managing Partner by providing strategic administrative leadership and operational oversight for multiple offices within an assigned region of the Firm. This role ensures consistent execution of firm policies and procedures, drives operational efficiency, manages cross-office initiatives, and serves as a primary operational leader for administrative, facilities, financial, and office services functionsResponsibilities:

• Provide day-to-day leadership and oversight for administrative operations across multiple offices in the assigned region.
• Coordinate local office practices with firm-wide policies, goals, and standards.
• Partner with different teams (e.g., IT, marketing, professional development) to support firm programs, technology rollouts, and internal initiatives.
• Working closely with supervisors and managers, directs and coordinates management of facilities, office services, duplicating, reception, housekeeping, litigation support services, secretarial management, and travel.
• Partner with HR to develop staffing plans, manage recruitment, onboarding, training, and performance management programs.
• Provide coaching and mentoring to administrative personnel; facilitate professional development and continuous improvement.
• Lead employee relations processes locally, including counseling, disciplinary actions, performance improvement plans, and terminations in collaboration with HR.
• Oversee local engagement and retention initiatives tailored to the regional offices’ culture and needs.
• Manages space planning and executing interoffice moves.
• Ensures maintenance of office appearance.
• Develops and oversees security and emergency preparedness systems.
• Coordinates and communicates with parties outside the Firm such as insurance brokers, vendors, and health care providers.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button._{Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy}