Legal Operations Coordinator

Build My Great TeamWashington, DC

$60,000 - $72,000 / year

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Overview

Schedule

Full-time

Career level

Senior-level

Remote

Hybrid remote

Compensation

$60,000-$72,000/year

Benefits

Health Insurance

401k Matching/Retirement Savings

Health & Wellness Programs

Job Description

Washington, D.C. | Full-Time | Hybrid

Boutique Service | Big Firm Experience

Sullivan & Barros, LLP is looking for a highly organized, dependable operations professional to keep the firm's day-to-day administrative and matter-tracking functions running smoothly and to work directly alongside the Practice Manager/COO.

Sullivan & Barros, LLP is a boutique Washington, DC law firm focused on DC zoning, real estate transactions and litigation, condominium/HOA law, and business law, known for pairing big-firm experience with close, hands-on client service.

This is a long-term platform role for someone who wants steady, growing responsibility working closely with firm leadership, not a stepping-stone position.

About the Role

The Legal Operations Coordinator supports the day-to-day administrative and operational functions of the firm and provides direct support to the Practice Manager/COO, including mail handling, meeting and calendar coordination, matter tracking, billing and A/R follow-up, and internal reporting. From day one, the ideal candidate is expected to manage recurring responsibilities with limited supervision and to follow through on open items until they are resolved.

This is a non-attorney administrative/operations position with no business-development expectations.

Key Responsibilities

Manage incoming mail, including opening, sorting, scanning, routing, and tracking items requiring action.Coordinate client, attorney, staff, and internal team meetings, and assist with calendar management as assigned.

Maintain the firm's active-matter tracking system, working with attorneys and staff to keep matter information and status current.Prepare periodic team progress and active-matter reports, and track outstanding assignments, administrative deadlines, and follow-up items for the Practice Manager/COO.

Assist with monthly pre-bill and invoice review, flagging apparent inconsistencies or items that require attorney review.Work with the firm's bookkeeper and Practice Manager/COO on accounts receivable, including A/R reports, tracking outstanding balances, and coordinating collection follow-up.

Assist with client account and matter administrative maintenance, including opening and closing procedures, and maintain operational spreadsheets, reports, calendars, and internal tracking systems.Coordinate routine vendor, supply, filing, records, and office administrative matters, and help identify administrative bottlenecks, missing information, and overdue items requiring management attention.

Requirements

Experience and background:

2–4+ years of administrative, legal, professional-services, billing, operations, or office-management experience.Exceptional organizational skills and attention to detail, strong written and verbal communication, and the ability to manage multiple recurring responsibilities and deadlines simultaneously.

Strongly preferred: prior law-firm or professional-services experience, legal billing or practice-management software, A/R/bookkeeping coordination, matter/project status reporting, and familiarity with legal terminology and law-firm workflows.

Must-haves:

No bachelor's degree required. Judgment, organization, follow-through, professionalism, and comfort working with lawyers matter more than formal education.

Someone who notices when something hasn't been completed and follows through until it's resolved.Strong follow-through, with the willingness to appropriately remind and follow up with attorneys and staff.

Professional discretion when handling confidential client, personnel, and financial information.Proficiency with Microsoft Outlook, Word, Excel, and Teams (or comparable business applications) and the ability to work independently while recognizing when an issue should be escalated to the Practice Manager/COO.

Why This Role Stands Out

Direct, hands-on exposure to firm leadership through daily work with the Practice Manager/COO.No bachelor's degree required. The firm prioritizes judgment, organization, and follow-through over formal credentials.

Broad, varied responsibility across matter tracking, billing/A/R, reporting, and office operations, not a single narrow function.A firm that values someone who notices what's unfinished and follows through, not just someone who checks boxes.

A long-term platform role with room to take on more responsibility as trust builds.

Benefits

Salary: $60,000–$72,000, commensurate with experience

Year-end administrative bonus, typically around $1,000, awarded at the practice's discretion.100% employer-paid medical coverage

401(k) availableHSA available

How to Apply

Submit a resume and a brief cover letter explaining your interest in the role. Applications are accepted on an ongoing basis until the position is filled.

All applications are handled confidentially through Build My Great Team, the search firm managing this engagement. The hiring firm’s identity is disclosed to candidates who advance to the second interview stage.

If you need a reasonable accommodation to participate in the application or interview process, contact us at bmgt@atticusadvantage.com.

Equal Opportunity Employer

Sullivan & Barros, LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by applicable law.

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FAQs About Legal Operations Coordinator Jobs at Build My Great Team

What is the work location for this position at Build My Great Team?

This job at Build My Great Team is located in Washington, DC, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at Build My Great Team?

Candidates can expect a pay range of $60,000 and $72,000 per year.

What employment applies to this position at Build My Great Team?

Build My Great Team lists this role as a Full-time position.

What experience level is required for this role at Build My Great Team?

Build My Great Team is looking for a candidate with "Senior-level" experience level.

What benefits are offered by Build My Great Team for this role?

Build My Great Team offers following benefits: Health Insurance, 401k Matching/Retirement Savings, and Health & Wellness Programs for this position. Actual benefits may vary depending on the employer's policies and employment terms.

What is the process to apply for this position at Build My Great Team?

You can apply for this role at Build My Great Team either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.