Legal Operations Professional (Nashville, TN Or Cambridge, MA)

Job Title

Legal Operations Professional (Nashville, TN or Cambridge, MA)

Job Description

The Legal Operations Professional is responsible for efficiently performing standard legal operations tasks under direct supervision, ensuring adherence to established processes. Assists in executing complex tasks, contributing to the smooth completion of legal projects. The role supports change management initiatives by helping implement process improvements and identifying areas for optimization. The role utilizes legal technology tools effectively to enhance operational efficiency and aids in managing stakeholders, fostering positive interactions and a customer-first mindset. The role partners closely with Legal, Finance, vendors, and outside counsel to ensure accurate financial controls, timely approvals, and smooth day‑to‑day operations.

Your role:

• Performs standard and recurring legal operations tasks for U.S. and Canada, including, but not limited, to processing and approval of legal invoices, accruals, expenses, and wire payments, efficiently, ensuring compliance with financial controls and audit requirements and to established processes and guidelines under the direct supervision. Also, assists in the execution of complex tasks, including, but not limited to, managing invoice workflows in SAP (RBAM/Fiori) and Brightflag, providing support to ensure smooth operations and contributing to the successful completion of legal projects.

• Participates in changing management initiatives by supporting the implementation of improvements in legal operations processes and tools, while identifying areas for potential improvements in ways of working and legal operations processes. Prepares and routes LoEs, SOWs, and vendor documentation using Adobe Sign or similar tools. Additionally, you will coordinate employee onboarding and offboarding, including system access, equipment, rosters, announcements, and legal hold coordination.

• Utilizes legal technology tools effectively to manage tasks, demonstrating a working knowledge of relevant systems to enhance operational efficiency. Helps manage internal and external stakeholders, ensuring a customer-first mindset and fostering positive interactions with team members. Coordinates legal training and CLE activities, including rosters, communications, recordings, and knowledge‑base updates. Supports leadership communications, including quarterly metrics updates, drafting and distribution of team communications and materials.

You're the right fit if:

• You've acquired 2+ years' experience within legal services environment, finance operations, or administrative support.

• You have experience with SAP (RBAM/Fiori), Brightflag, Adobe Sign, Microsoft 365 or similar enterprise systems.

• You have an associate's/certificate degree or 2+ years' experience in legal operations, finance operations, or administrative support or equivalent.

• Your skills include persuasive and assertive communication, proactivity in problem solving and coordinating priorities to solve issues with all cross functional stakeholders and processes.

• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.

• You demonstrate the ability to manage high‑volume transactions and workflows with strong attention to detail and minimal supervision.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company's facilities. Field roles are most effectively done outside of the company's main facilities, generally at the customers' or suppliers' locations.

This is an Office role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

• Learn more about our business.

• Discover our rich and exciting history.

• Learn more about our purpose.

• Learn more about our culture.

Philips Transparency Details

The pay range for this position in Nashville, TN is $23.00 to $36.00 per hour.

The pay range for this position in Cambridge, MA is $36.00 to $56.00 per hour.

The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.

In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives, may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here.

At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to Nashville, TN or Cambridge, MA.

This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.